Grants Administrator

Description

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Position: Grants Administrator, Sarasota, FL

Grade/Salary: (4-5) $50,000-$60,000 annually
*** Pay depends upon experience and credentials***

Location: Marieb Early Learning Center - Main Campus, 1723 North Orange Avenue, Sarasota, FL 34234

Reports to
: VP of Organizational Engagement

Summary: Reporting to the Vice President of Organizational Engagement, the Grants Administrator is responsible for organizing and managing Children First’s grant portfolio, including applications, awards, and reporting requirements. This role develops and maintains relationships with prospective and current funders. They also research new funding opportunities aligned with the organization’s mission and strategic priorities. The Grants Administrator develops written proposals and manages the submission and reporting process for a variety of funding sources.

The position also collaborates with the Director of Communications & Marketing on publicity requirements and supports Database Administration through data entry and gift/grant management in the donor database and related digital and physical records.

This position requires the ability to exercise sound judgment and discretion. The role also supports fundraising initiatives, public relations, and events as part of the department team. As Grants Administrator, the individual will develop, execute, monitor, and manage non-governmental grants, and assist with the implementation and monitoring of federal, state, and local government grants in collaboration with other departments. The position helps promote the community image of Children First.

Work is reviewed through regular coaching, feedback, and annual evaluations with the supervisor.

• Develop and execute materials to complete grant applications and grant reports with the support of team members as needed.
• Maintain and manage a moves management portfolio tracking current and prospective grant opportunities, including related staff and board member connections to funders.
• Provide and manage accurate, up-to-date calendars and records of grant documents, status, expenditures, deadlines, submissions, and outcomes within agency data systems.
• Initiate and monitor ongoing research to identify new funding opportunities with private foundations, organizations, and government funders.
• Research, organize, maintain, and manage a resource library of statistics and trends related to the population served by the organization
• Align and manage opportunities with consultants and all departments on grant requirements, status updates, and emerging needs and opportunities.
• Keep the VP of Organizational Engagement informed of the status of all grants, including applications, awards, income, expenditures, progress, and all reporting requirements.
• Align staff’s participation in grant award ceremonies and related activities.
• Compile and analyze data for grant applications, compliance, and reports for agency leadership, the board of directors, and external stakeholders as needed.
• Collaborate with program staff and consultants to ensure funder-required data is collected timely and accurately.
• Facilitates database management and serves as cross-trained backup for donor inquiries, gift entry, and requesting acknowledgement, constituent records, and report/mailing list generation.
• Communicates professionally and respectfully with colleagues, donors, funders, and volunteers.
• Maintains confidentiality of donor/funder information and ensures access is limited to authorized personnel.
• Supports event facilitation,…