Corporate Compliance Specialist

JOB SUMMARY:

Primary responsibilities of this position are to control and maintain the Integrated Management Systems (IMS) and Quality Management Systems (QMS) processes utilizing the various modules in the Compliant Pro software system. Also checking to ensure users are following up on their requirements and assisting users with the process. Manage and schedule the auditing processes and perform internal audits as a lead auditor;

ensure follow ups are being done for the corrective action process.

Assist the Technical Director with Management Review coordination for annual meeting.

Assist the Technical Director in assigned administrative duties.

This position reports to and works under the general direction of the Technical Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

(List in order of importance the essential functions of the job. Describe what must be accomplished, not how it must be done; include supervision or management responsibilities, quality and quantity standards, physical, mental and perceptual functions of the job.)Control and administration of all IMS documentation by maintaining integrity and consistency of Document and Data Control and following up on responsibilities of others through the data maintenance function of the Compliant Pro software system.

Ensures compliance with the ISO 9001 and ISO 14001 standards and administration and maintenance of the company’s Quality Management System document control system Compliant Pro.

Administer and schedule Internal Audits. This includes all audits for our IMS (quality and environmental and health & safety – for Lintec Certification). This entails working with the ISO 9001 and ISO 14001 representatives to create the audit plan and schedule for each area. Ensure that we have enough auditors to perform the various audits, train or arrange training in specific disciplines needed.

Assess all audit reports for effectiveness and provide feedback to lead auditors including opportunities for improvement.

Manage the Integrated Systems documentation by maintaining integrity and consistency of Document and Data Control. This entails remote and on-site auditing of the process and taking action where needed.

Oversee all Compliant Pro module activity and follow up on issues that may arise. This may include electronic reminders, on-line training, and one-on-one or group training.

Keep current on ISO changes and incorporate into our management systems.

Conduct training of the Compliant Pro Software for all new employees.

Act as document control administrator and follow up on responsibilities of others through the data maintenance function of the Compliant Pro software system, and review and approve all systems documentation.

Perform Internal Audits as Lead Auditor and complete all necessary paperwork and follow up activities. Participate in supplier audits and customer on-site audits as requested.

Incorporate Compliant Pro updates and new module offerings as required with IT Department.

Track the progress of Corrective Actions and ensure proper follow-up is being conducted by those responsible.

ADDITIONAL

DUTIES AND RESPONSIBILITIES:

N/AMANAGEMENT SYSTEM (IMS) RESPONSIBILITIES:

Administration and maintenance of company’s document control system Compliant Pro.

Improve work processes.

Provide input and verify that documented procedures are adequate and accurate and in support of achievement of the strategy.

Write procedures and work instructions that describe your work.

Understand the IMS policy and how it applies.

Participate in internal audits.

Participate in ongoing process improvement.

Participate in external and surveillance audits.

Directly support methods and practices of the IMS Process through personal compliance and visible support actions.

Support CSR…