Back-Up Admin Coordinator

Back‑Up Admin Coordinator at Tom Thumb Supermarket

• Back‑up the Administrative Coordinator.
• Arrive to work by 6:00 AM.
• Assist the Customer Service Center when needed and cover breaks and lunch breaks.
• Complete the daily reconciliation, accounting, and Veri Balance functions (including counting the safe, self‑checkout registers, fuel center, and preparing tills and deposits).
• Monitor cashier accountability, research and report problems and shortages to the Operations/Front End Manager and Store Director (e.g., out‑of‑warranty checks, WIC violations, check‑cashing violations, cash variances, improper refunds/voids, till balance irregularities).
• Partner with Division Loss Prevention and Front End management to resolve cash and shrink issues.
• Maintain the sales book and report daily/weekly sales information to the Division Office.
• Assist the Store Director with billing and invoices.
• Perform miscellaneous administrative duties such as ordering money orders, bus passes, lottery and gift cards, postage and change (when applicable) and utilize various computer programs and the e‑mail system.
• Report attendance problems to the Store Director and the appropriate department manager in a timely manner.
• Review internal and external applications, conduct screening interviews, coordinate department‑manager interviews, administer the job‑posting program, manage pre‑employment drug testing and tax‑credit processes, complete the new‑hire process, and coordinate and conduct training and orientation programs.
• Maintain all aspects of the hiring process, attend outside recruiting activities, keep in‑store recruiting materials, and retain records related to interviewing and hiring.
• Order and assign uniforms, nametags, and miscellaneous supplies; handle outgoing/incoming mail and e‑mail; maintain office files; update break‑room communication boards.
• Serve as liaison among Human Resources, Payroll, and Benefits Departments; handle payroll and benefits administration issues; work with the Store Director and HR representatives on personnel matters; review time records for compliance; submit and process payroll; maintain all time and attendance reports, correction forms, schedules, and personnel records in compliance with company policy.

• Entry level

• Full‑time

• Administrative

• Retail