Sales Contracts Coordinator

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We’re excited to announce an opportunity to join our amazing team! We’re looking for a Sales Contract Coordinator who is detail-oriented, proactive, and enjoys working closely with others to keep things running smoothly.

Are you ready to be part of a collaborative, high-performing team where your attention to detail and contract expertise can truly make an impact? We are looking for a motivated and solution-oriented Sales Contract Coordinator to help support our growing business and contribute to our continued success.

• Manage customers contracts (Purchase Order) (including government contracts and rated orders) to include:
  Performing reviews, identification of contract risks, communicating exceptions, providing contract acknowledgement and formal PO Acceptance.
• Identify and assess contractual risks and communicate potential issues to management in a concise manner, following-up to secure timely responses.
• Explain potential risks and offer mitigation ideas, provide input to negotiations, and partner with internal and external stakeholders in the process of offering compliant solutions to contracting requirements.
• Conduct due diligence for customers, identifying risk factors within company’s process.
• Maintain contractual records and documentation in designated company’s databases.
• Act as Subject Matter Expert (SME) for execution of Defense Contracts, Defense Federal Acquisition Regulations (DFAR), and Export Controls.
• Represent Sales department for internal and external audits by FAA, ISO, AS9100 and Customers.
• Ability to think critically, problem solve and work independently.
• Dedication to meet customer deadlines.
• Provides a proactive voice in the business process.
• Commitment to company values and compliance with department norms, policies, directives, and procedures.
• Ability to multi-task and determine priorities while working on multiple assignments.
• Ability to clearly present information to broad audience, inclusive of management.
• Lead initiatives related to process improvements, new developments and automation of the area's tools and processes.
• Promote company culture dedicated to enhancing customer satisfaction and building strong customer relationships.
• Ability to work in a safe professional manner adhering to all regulatory requirements.
• Pull and communicate customer’s quality document requirements to QA department for review & exceptions.
• Coordinate sales activities with Technical department to ensure customer product specifications are met.
• Assist in analyzing, tracking and reporting weekly and monthly sales activities and communicating concerns to management as necessary.
• Maintain confidentiality of information.

• Strong verbal and written communication skills.
• Ability to work well under pressure.
• Ability to manage time and priorities effectively and stay focus.
• Ability to deliver work (Contract/PO Review) and meets expectations consistently.
• Act ethically, even when no one is watching.
• Ability to follow through on obligations and show dedication to customer and team goals.
• Ability to self-motivate and take initiative.
• Must possess high analytical ability.
• Knowledge of record keeping techniques and procedures.
• Ability to develop close working relationships with customers & across all departments.
• Possess knowledge of contract administration procedures.
• Ability to set priorities.
• Ability to see potential pitfalls and initiate corrective action to schedules as needed across all departments.
• Ability to provide leadership within the group in relation to contract coordination with customers and other departments.
• Ability to work well in a team-based, multi-cultural environment and adapt to diverse personalities.
• Ability to multi-task and keep track of multiple activities simultaneously.
• Working knowledge of customer order processing.
• Knowledge of Japanese Language is a plus.

• Bachelor’s degree, and five plus years’ experience in export, shipping, and customs requirements, or equivalent combination of education and experience, preferred.
• Contract…