Sales Contracts Coordinator

Summary

We're Growing Our Team - Join Us! We're excited to announce an opportunity to join our amazing team! We're looking for a Sales Contract Coordinator who's detail-oriented, proactive, and enjoys working closely with others to keep things running smoothly.

Are you ready to be part of a collaborative, high-performing team where your attention to detail and contract expertise can truly make an impact? We are looking for a motivated and solution-oriented Sales Contract Coordinator to help support our growing business and contribute to our continued success. In this role, you'll be responsible for the timely and accurate review of customer agreements (including Purchase Orders), ensuring alignment with company policies, legal requirements, and customer expectations.

Your work will help drive operational excellence and risk mitigation, as you liaise across departments and with external partners to interpret contract terms, explain processes, and uphold compliance standards. A strong understanding of regulatory frameworks such as FAR, DFAR, along with practical knowledge of Export Administration Regulations, International Traffic in Arms Regulations is required. If you're a collaborative professional who thrives in a fast-paced environment and enjoys balancing legal precision with business practicality, we'd love to hear from you.

• Manage customer contracts (Purchase Order) (including government contracts and rated orders) to include:
  Performing reviews, identification of contract risks, communicating exceptions, providing contract acknowledgement and formal PO Acceptance.
• Identify and assess contractual risks and communicate potential issues to management in a concise manner, following-up to secure timely responses.
• Explain potential risks and offer mitigation ideas, provide input to negotiations, and partner with internal and external stakeholders in the process of offering compliant solutions to contracting requirements.
• Conduct due diligence for customers, identifying risk factors within company's process.
• Maintain contractual records and documentation in designated company's databases.
• Act as Subject Matter Expert (SME) for execution of Defense Contracts, Defense Federal Acquisition Regulations (DFAR), and Export Controls.
• Represent Sales department for internal and external audits by FAA, ISO, AS9100 and Customers.
• Ability to think critically, problem solve and work independently.
• Dedication to meet customer deadlines.
• Provides a proactive voice in the business process.
• Commitment to company values and compliance with department norms, policies, directives, and procedures.
• Ability to multi-task and determine priorities while working on multiple assignments.
• Ability to clearly present information to broad audience, inclusive of management.
• Lead initiatives related to process improvements, new developments and automation of the area's tools and processes.
• Promote company culture dedicated to enhancing customer satisfaction and building strong customer relationships.
• Ability to work in a safe professional manner adhering to all regulatory requirements.
• Pull and communicate customer's quality document requirements to QA department for review & exceptions.
• Coordinate sales activities with Technical department to ensure customer product specifications are met.
• Assist in analyzing, tracking and reporting weekly and monthly sales activities and communicating concerns to management as necessary.
• Maintain confidentiality of information.

• Strong verbal and written communication skills.
• Ability to work well under pressure.
• Ability to manage time and priorities effectively and stay focus.
• Ability to deliver work (Contract/PO Review) and meets expectations consistently.
• Act ethically, even when no one is watching.
• Ability to follow through on obligations and show dedication to customer and team goals.
• Ability to self-motivate and take initiative.
• Must possess high analytical ability.
• Knowledge of record keeping techniques and procedures.
• Ability to develop close working relationships with customers & across all departments.
• Possess knowledge of contract…