Administrative Assistant

Ergon, Inc. is seeking a detail-oriented and highly organized Administrative Assistant to support our Tax Department's daily operations. The ideal candidate will have strong communication skills, be proficient with Microsoft Office products, and have prior experience handling administrative tasks in a professional environment. This role involves managing staff information, coordinating events, processing documents, and providing general support to department personnel.

• Maintain up-to-date personal information for staff including birthdays, addresses, anniversaries, and other key details
• Coordinate department lunches, outings, and internal events
• Assist staff with scanning, filing, and organizing returns and supporting documents
• Process mail‑outs to customers requesting tax‑related information
• Open, sort, and distribute incoming mail
• Manage office supplies, including inventory, ordering, and organization
• Handle customer exemption certificate requests, including filing, scanning, and tracking
• Code customer ship‑to addresses as taxable or exempt based on provided documentation
• Communicate with customers to obtain proper exemption certificates
• Manage scheduling to ensure staff are aware of upcoming company wide events
• Organize and process property tax bills, including coordinating check requests
• Support department personnel with various administrative duties as needed

• High school diploma or equivalent required
• Strong communication and organizational skills
• Working knowledge of computers and proficiency in Microsoft Office (Word, Excel, Outlook, etc.)
• Previous experience in administrative roles and tasks

• Competitive pay
• 401(k) matching & profit sharing
• Health, Dental, Vision, and Life Insurance
• Short‑ and Long‑Term Disability Plans
• Additional voluntary benefits
• Paid holidays, vacation, and sick leave
• Tuition assistance

• Empowered Service:
  Commitment to delivering unparalleled service and fostering stronger relationships with teams and customers.
• Selfless Leadership:
  Leading with compassion, putting others before self, and demonstrating technical expertise and care.
• Purposeful Growth:
  Building legacy together to ensure future success through purposeful growth and strategic reinvestment.
• Respectful Relationships:
  Fostering a culture of respect, acceptance, and diversity of ideas and people.

Must be able to pass a pre‑employment drug screen and background check. A clean MVR is required. We are an EEO/AAP employer.

Location:

Flowood, MS. Come and join the Ergon team!