Payroll & Finance Manager

Overview

To organise the Payroll, pension and treasury functions to ensure timely delivery of complete, accurate information to all users in order to minimise risk and maximise efficiency. This will include:

• Managing the Finance Department, its staff and software systems.
• Managing all Payroll and Pension functions for UK and Overseas staff, ensuring full PAYE and NIC compliance, and processing MAFI pension contributions.
• Ensuring all staff understand their payroll and pension matters, and help with understanding their tax situations, ensuring that overseas staff are on the correct tax (NT) code. Making staff aware when they need to take independent financial advice.
• Managing all banking and Treasury functions, ensuring all payments are properly authorised and funds are invested in the best manner.
• Ensuring the appropriate delegation of tasks and responsibilities to the Finance & Administration Officer and overseeing their development and training.
• Maintaining a thorough understanding of, and ensuring the integrity of the financial reporting, Nominal Ledger and costing structures, internal controls and monthly processes

For full details including a job and person descriptions download 2026-07 Payroll and Finance Manager

• Location:
  
  This role is base at the MAF UK Offices in Folkestone, Kent or alternatively Cranfield office n Keynes
• Working Hours:
  
  At least 36 hours per week but in addition those required to achieve the agreed responsibilities, with 1 hour for lunch daily, unpaid. Hours should be agreed with line manager. Flexibility will be required for working additional hours and travel to meet business needs or for travel or meetings etc. on weekends.
• We welcome hybrid working in line with our flexible working policy, the needs of the business, the requirements of the role and your location. This will be discussed at interview.
• Annual Leave:
  Annual leave entitlement of 22 days per year and 8 paid public holidays per year.
• Pension Scheme:
  Non-contributory (10% of salary)
• 4-month probation period with a 2-month review
• Notice period is 3 months

Closing date: 6th September 2026

Primary responsibility for and management of:

• Preparation, processing and payment of monthly Payroll and month end procedures to deadline.
• Adherence to HMRC rules and requirements ensuring MAF is protected from avoidable fines thereby minimising compliance costs.
• Advising Overseas Staff on matters of Tax and NI.
• Maintenance of the Payroll software and database.
• Driving process improvements across the Payroll function.

Primary contact for:

• HMRC
• Payroll Software Provider
• UK and Overseas Staff

Additionally:

• Providing guidance on Payroll related matters to Senior Management and Staff
• Providing reporting and analysis to HR and SLT as required
• Co-responsibility along with HR for advising monthly payroll changes
• Providing audit support specific to payroll and expenses

Primary responsibility for and management of:

• Preparing monthly submission and electronic transmission for payment of employer and employee pension contributions to Pension Scheme Provider for UK, Overseas and MAF International staff.
• Calculating, deducting, collating and validating personal pension contributions, and resolving any arising anomalies.
• Arranging meetings with all Staff and IFA.

Primary contact for:

• Independent Financial Adviser (IFA)
• Pension provider
• Death in service benefit provider
• UK and Overseas Staff
• MAF International

Primary responsibility for and management of:

• All bank-payment related software. This includes Nat West Bankline, NW Clear Spend and Bacway IP.
• All domestic and foreign bank accounts.
• Ensuring account balances are maintained at agreed levels and movement of funds as required.
• Organisational banking requirements including daily monitoring of transactions and resolution of any arising queries and issues.

Primary contact for:

• All domestic and foreign banks (Nat West - including Relationship Manager, Corporate Service team, foreign exchange dealer, Bank of Ireland Euro account,
• World Pay & Stripe (Credit Card processing) and BACS (Direct Credit and Direct Debit processing)
• Software Providers

Primary responsibility for and management of:

• Ensuring that liquid funds are always available to fulfil planned expenditure.
• Ensuring that funds are held so as to attract the best rate of interest.
• To research the best options for investment and consult with the Finance Director.
• To ensure that all funds are invested in-line with charity policies.

• Working with the Finance Director to understand the budgeting and reporting practices.
• Maintaining a thorough understanding of, and ensuring the integrity of the financial reporting, Nominal Ledger and costing structures, internal controls and monthly processes.
• Working with the Finance Director to ensure a clean and timely year end audit.
• Supporting Finance Director with special projects.

• Educated to degree or equivalent standard
• Finance…