Office Associate - Business Health Clinic

Office Associate - Business Health Clinic

Job Category: Administrative/Clerical

Requisition Number: DEPAR
002080

• Posted :
  December 23, 2025
• Part-Time
• On-site

Clinic - Business Health
210 Milwaukee Ave W
Fort Atkinson, WI 53538, USA

Fort Health Care is a patient-centered hospital and healthcare system serving individuals, businesses and families in Jefferson, Dane, and Walworth Counties. We are seeking an Office Associate to join our Business Health Clinic team.

Shift: Part time 48 hours per bi-weekly pay period. Afternoon hours, Monday through Friday, 12pm-4:30pm

Fort Health Care is proud to be named a 15-time award winner of the Milwaukee Journal Sentinel Top Workplace award for Southeast Wisconsin, a 5-time award winner of the USA Top Workplaces award, and a 2-time winner of their Top Workplaces Culture Excellence award for Purpose & Values.

In addition, Fort Health Care is proud to be awarded the inaugural 2024 Wisconsin Hospital Association (WHA) Hospital Mentorship and Quality Champion Award. The Hospital Mentorship and Quality Champion award recognizes a hospital for demonstrating mentoring relationships and engagement through active participation, collaboration and the sharing of tools and resources with other hospitals.

Our Mission Statement is our daily guide to provide the best health care possible. We promote it widely for all we serve to read, understand and to help our public hold us accountable for the promises we make.

Our Mission Statement - Improve the Health and Well-being of Our Community

Our Vision Statement provides each of us at Fort Health Care with a goal. It is our motivation to improve constantly upon the level of care we provide, and the quality of services delivered.

Our Vision - Be the Healthiest Community in Wisconsin.

We offer competitive pay and benefits, education, and resources you need to perform your job and ample opportunities for professional growth.

The Office Associate presents a positive first impression for the patient experience, both telephonically and patient-facing. The Office Associate is responsible for performing general office functions including greeting patients, answering the phone, registering, and scheduling appointments. The Office Associate obtains accurate and up-to-date information for patients' insurance and performs detailed data entry into the Electronic Health Record (EHR).

Responsibilities of this position include:

• Provides seamless care to the patient by communicating effectively with staff, patient, and providers, following the RESPECT values. Greets all persons entering the department and assists based on their needs. Utilizes available resources to best meet each person's needs. Manages the waiting room and updates patients on any delays.
• Controls the department communication systems by communicating effectively and professionally managing all aspects of the various programs and technology used by the department.
• Accurately registers patients and reviews insurance information to verify and obtain current eligibility.
• Collects payments on accounts and insurance co-payments. Creates receipts, reconciles daily collections, and maintains cash drawer according to business office protocols.
• Maintains and monitors the computerized appointment schedule throughout the continuum of care.
• Consistently demonstrates professional poise and presence when interacting with internal and external customers, as well as staff. Professionalism is demonstrated through behavior, communication and attire.
• Is willing and able to float to other departments as needed.

Requirements of this position include:

• High School Diploma or GED required
• 1-2 years of medical office experience preferred
• Experience with insurance information and a background in healthcare preferred
• Electronic scheduling and registration experience preferred
• Knowledge of medical terminology preferred
• Valid Wisconsin driver’s license and current auto insurance or other reliable transportation between clinics may be required, based on department
• Competitive pay
• 401(k) with employer match
• Generous PTO Plan
• Disability insurance
• Flexible Spending
• Health Insurance
• Life Insurance
• Pharmacy Discount
• Tuition Assistance
• Vision and Dental Insurance
• Employee Assistance Program
• Free Parking

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.