Camp Data & Attendance Coordinator

Camp Mendocino

is a residential summer camp located in Northern California, four hours north of San Francisco and spread over 2,000 acres. We provide transportation between San Francisco and Camp at the start and end of the summer. All Camp employees are expected to live, sleep and work  a program of the Boys & Girls Clubs of San Francisco (BGCSF), we are dedicated to providing children and teens with safe, fun places to learn and grow, with professional staff to offer support and guidance, serving as caring mentors and role models.

We’re not just a summer camp—we’re a community. We provide a safe, transformative outdoor experience for youth from diverse backgrounds including youth from some of San Francisco’s least resourced neighborhoods; grounded in diversity, equity, inclusion, belonging, and joy. Our staff culture values growth, teamwork, professionalism, and fun.

You are a youth-centered role model with strong emotional intelligence, integrity, and a love for the outdoors. You collaborate well, bring creativity and patience, and are eager to learn, grow, and support a diverse community of campers and staff.

The Camp Data & Attendance Coordinator is responsible for the day-to-day maintenance of Camp Mendocino’s on-site camper database (Camp Minder), including supporting staff needs, daily attendance tracking, and the coordination and completion of both internal and external reporting requirements. This role is responsible for data tracking for grant requirements and external funders, as well as supporting the general administrative functions in the Camp office.

• Work in collaboration with the Manager of Camp Administration to support the on-site usage of Camp Minder, including program and meal attendance, transportation, and the entry of relevant information
• Train and coach Camp program staff to find relevant camper information
• Produce relevant reports and data sheets for Camp program, kitchen, and medical staff
• Help troubleshoot routine data/attendance quality and completeness issues, including missing and unclean data and incorrect tracking
• Work with Lead HR Coordinator to manage master spreadsheet for approx 34K meals for State of California Summer Food Service Program
• Independently track employee and guest meals for the State of California Summer Foods Service Program
• Cross-reference 1,000+ forms for eligibility: county of residence, household income, foster care status for a private Camp Mendocino funder
• Ensure thoroughness and accuracy of Military Youth Outreach 100-200 forms for children of military personnel attending Camp
• Help develop and maintain data entry, cleaning, and quality control methods
• Support the Camp Leadership and BGCSF Institutional Giving teams in managing the data entry and reporting processes for program and meal attendance
• Support the BGCSF Outcomes Measurement Team in creating a smooth, efficient, and timely data transfer process from Camp Minder to Salesforce software, My Club Hub
• Ensure daily attendance tracking is completed with accuracy and the list of on-site campers, staff, and guests is updated daily
• Support the Office Coordinator with incoming calls and provide excellent customer service to parents, campers, staff, and visitors
• Assist staff as needed with computer usage, mail, and other needs
• Maintain office communications including: message boards, staff notices, paperwork, etc.
• General office duties
• Assist Office Manager and Camp leadership team with administrative tasks as needed
• On Office Manager days off, manage office procedures
• Provides support to all areas and departments at Camp

Requirements

• One year of administrative experience in an office environment
• Excellent attention to detail
• Data entry or data management experience
• Demonstrated skills in staying organized and on task
• Demonstrate curiosity: problem solve and get answers in a timely manner
• Strong oral and written communication skills
• Proficient in MS Office and Google Suite; strong skills in spreadsheets
• Ability to work in a fast-paced environment and follow procedures and instructions
• Ability to multi-task and stay on track to…