Administrative Assistant-Part Time

Job Title

Administrative Assistant – Part Time at Legacy Communities

Legacy is looking for a Part Time Administrative Assistant that can work with a talented team to ensure the continued growth of the Company. By joining Legacy, you will become a part of our team and will work in an environment where we cultivate thriving communities where mutual respect and collaborative spirit are the cornerstones of every interaction.

• Collect and distribute external mail and communications within the community.
• Collect monthly tenant rent payments and follow up with calls as needed.
• Process vendor invoices timely and accurately.
• Answer office calls and direct calls as needed.
• Maintain resident files ensuring they are kept current and confidential.
• Maintain current notes and records on electronic tenant platforms.
• Develop and maintain community relationships.
• Assist with managing all leases, including lease reminder letters.
• Perform all other duties as assigned.

• Communication:
  Ability to write and speak clearly and concisely
• Energetic:
  Ability to work with a sense of urgency and understand the importance of timely completion of projects and follow through
• Detail Oriented:
  Ability to understand the details of a project and the importance of details and accuracy in completing tasks
• Problem Solving
  
  Skills:
  
  Ability to find a solution for and to deal proactively with work‑related problems
• Decision Making:
  Ability to use good business judgement in making critical decisions
• Organized:
  Possessing the trait of following a systematic method of performing a task and maintaining an accurate record of the steps and documents involved
• Time Management:
  Ability to utilize the available time to organize and complete work within given timelines and work with a sense of urgency
• Self‑Motivated:
  Ability to be internally inspired to perform a task using one's own drive and initiative
• Honesty, Integrity and Reliability:
  Ability to be truthful, credible and dependable in the workplace. Do what you say.
• Motivation:
  Ability to inspire others to reach a goal and to perform to the best of their ability.

• High School Diploma or equivalent
• At least one year administrative experience in an office setting
• Ability to pass a background check and drug screening
• Valid driver's license required
• Efficiently operates assigned computer software and other equipment including but not limited to Microsoft Office Suite (Word, Excel, Power Point, etc.)

This position is primarily in an office setting with a work schedule of 20 hours per week. It is a part‑time, hourly, non‑exempt position. The Community Manager/Regional Manager will provide a work schedule to meet community needs. At times, weekly work schedules may vary and include evening hours or weekends depending on community needs.

JOB CODE:
Collins Aire

Entry level

Part‑time

Administrative