Administrative Assistant III - Instructional

6 days ago be among the first 25 applicants

we are the largest community college in colorado, enrolling close to 28,000 credit students annually in a diverse service area with broad cultural and recreational activities. We were one of 30 colleges in the initial american association of community colleges pathways project, recently selected as a “most promising place to work” in diverse magazine, and profiled as one of six top community colleges for transfer student success in a recent aspen institute publication.

Our online learning program has twice been listed recently as one of the top 10 community college online programs in the country.

• medical, dental, vision, life and disability benefits, health benefits
• strong, secure, yet flexible retirement benefits, colorado pera
• access to a tuition reimbursement program for eligible employees, their eligible dependents and domestic partners at any of the 13 system community colleges
• access to an employee wellness program and employee assistance program (cseap)
• a comprehensive leave program, including annual and sick leave, paid holiday and winter break (we are closed the week between december 25 and january
  1)
• access to an abundance of professional development opportunities at frcc
• opportunities to work hybrid 1 day per week
• this position does require a strong on‑campus presence on the larimer campus (fort collins) and will need to travel occasionally to the other two frcc campuses
• this position works the following shift: monday‑friday, 9:00 am‑5:30 pm

the school of manufacturing, skilled trades and applied technology (mstat) builds foundations needed for students to begin careers in manufacturing, optics & laser, automotive, electrical & engineering, automation engineering, precision machining, highway maintenance management, welding and hvac.

the administrative assistant iii provides comprehensive administrative and organizational support to the dean of school of mstat, as well as the department chair of assigned programs to facilitate the efficient operation of the programs offered. This role involves handling a wide range of administrative tasks, providing administrative and budget support, assisting with meeting and event coordination, supervising and providing leadership for student employees, and assisting with various academic and administrative and technical responsibilities.

administrative support to school and programs

• serve as the first point of contact for the office, providing a consistent presence at the front desk to welcome visitors and students and provide as‑needed support to faculty, instructors and students.
• answer phone calls, respond to emails and forward messages as appropriate. Manage inquiries and emergencies, resolving issues and/or escalating issues to the department chair as needed.
• document, update and maintain office processes and communication. Submits work orders. Maintains department contact lists and bulletin boards.
• coordinate with other departments, including it and facilities, to ensure all office and building needs are addressed. Submits work orders. Coordinates with fiscal and asset management when needed.
• serve as a department adastra superuser and assist faculty with building schedules each semester.
• assist faculty with preparation of load forms at the start of semester.
• provide up‑to‑date information to students regarding programs, employment opportunities, advising, and faculty and staff to students through creation and maintenance of bulletin boards, social media and/or other avenues.
• create, maintain, and distribute department contact lists.
• provide customer service and administrative support to students, chair, leads, faculty, staff and other customers.
• ensure students are notified when classes and/or courses are canceled.
• manage signature folders as needed.
• distribute mail.

help on‑boarding faculty and instructors

• assist chairs/leads with completing banner access forms. Helps ensure computer technology, copy codes, equipment requests are processed, as needed.
• orders name tags, business cards, keys and access badges.

collaborate with other…