Administrative Assistant, Facilities

Administrative Assistant, Facilities

Advanced Energy (Nasdaq: AEIS) is a global leader in the design and manufacturing of highly engineered, precision power conversion, measurement and control solutions for mission-critical applications and processes. AE's power solutions enable customer innovation in complex applications for a wide range of industries including semiconductor equipment, industrial, manufacturing, telecommunications, data center computing and healthcare. Advanced Energy has devoted four decades to perfecting power for its global customers and is headquartered in Denver, Colorado.

Advanced Energy operates like an agile, growing, small company – you can see your work make a difference to the company every day. At the same time, we're a global company founded in 1981 and have been publicly traded for more than 28 years. We have a strong cash position, deep trust and partnership with leading customers, a global best-in-class operations capability, and a proven leadership team.

Being part of a nimble company with a solid foundation attracts team members that are capable, driven and like a challenge. Our employees collaborate and know how to have fun inventing, working, building and winning together. At our core, we are Advanced Energy – powering the future, together.

POSITION SUMMARY:

Greets employees, customers, vendors, applicants, and other visitors while serving as the first point of contact for the Fort Collins facility. This role is responsible for creating a professional, welcoming environment by providing exceptional customer service, maintaining a polished reception area, and assisting with facility-related administrative support. The ideal candidate takes pride in the appearance of the workplace, demonstrates initiative, notices details others may overlook, and proactively helps ensure a positive experience for employees and guests.

RESPONSIBILITIES:

• Using a computer-based phone system, answers, manages and screens all incoming phone calls
• Assists in the administration of Facilities programs
• Acts as administrative support to facilities department and other departments as needed
• Acts as a single point of contact for general employee requests and information
• Informs employees of customer, client, vendor or guest arrivals
• Assists with door access & security management
• Assists with managing the temporary badges, checking out & returns
• Maintains a professional, organized, and welcoming lobby and reception area
• Ensures visitor signage, communications, badge materials, and lobby resources are current and professionally presented
• Coordinates guest visits and conference room readiness to support a positive visitor experience
• Serves as a visible and approachable resource for employees, visitors, and contractors
• If the position is job-shared, ensures seamless coverage between receptionists

WORK ENVIRONMENT:

Location:

Fort Collins, CO Environment:
Works in a standard office environment Works independently & with the team in an environment that can be both fast- and slow-paced

QUALIFICATIONS:

• Computer literacy, including proficiency with the Microsoft suite of applications (Word, Excel, PowerPoint, Outlook, Internet Explorer)
• Excellent customer service and interpersonal skills
• Excellent verbal and written communication skills
• Strong attention to detail and organizational skills
• Ability to multitask and prioritize work effectively
• Computer proficiency, including Microsoft Office applications and PC-based phone systems
• Ability to work independently and demonstrate initiative
• Ability to occasionally lift and move items weighing up to 25 pounds
• Ability to stand, walk, and move throughout the facility as needed

EXPERIENCE:

• 0-3 years of related experience
• Previous corporate office/front office experience…