Accounting Clerk

Responsibilities

• Receive funds from outside sources for posting to offender accounts
• Verify that funds meet the requirements set forth by Iowa Administrative Code
• For funds needing additional approval, contact the appropriate agency to get that approval
• Log all funds needing returned into a spreadsheet for tracking and return to the sender
• Post approved funds into the ICON Banking System
• Run a calculator tape of all posted funds and balance that total to totals provided by the banking system
• If funds do not match, search for and identify the cause
• Once totals are reconciled, prepare the funds for deposit
• Close out offender accounts upon release
• Determine, based on Iowa code, if an offender is allowed a gate allowance
• Process transactions for gate allowance, savings account closeout, primary account closeout and transportation
• Cut check or place funds on an offender release card
• Compile and post offender allowances (pay) to offender accounts on a monthly basis
• After pay is posted, follow up with sending any additional money to offenders who are released during the month
• Deduct expenses from offender accounts
• Verify that all needed approvals have been obtained and the expenses meet all DOC requirements
• Enter the deduction into the ICON offender banking system
• File appropriate paperwork in file and send any necessary information to the vendor and/or property officer
• Enter DOC Sanctions in the system as needed
• Respond to offender inquiries regarding offender accounts
• Answer questions from the public concerning offender accounts
• Attend required training
• Perform other clerical duties as needed

• Graduation from high school or G.E.D. equivalency and two years of clerical accounting experience which involved the compilation, tabulation, examination, verification or recording of financial, statistical or related fiscal data using elementary bookkeeping principles and practices
• The successful completion of a post-high school vocational/technical, business college, or area community college curriculum in accounting which included concentrated course work equivalent to twenty semester hours (or more) in accounting
• An equivalent combination of education and experience, substituting one year of employment in clerical office work for each year of the required education
• Substituting the successful completion of thirty semester hours or the academic equivalent in a post high school Business, Accounting or closely related curriculum for each year of the required experience
• Any equivalent combination of qualifying education or experience
• Employees with current continuous experience in the state executive branch that includes the equivalent of twelve months of full-time work as an Accounting Clerk 1 shall be considered as qualifying

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization.

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