Document and Equipment Specialist

Shift
:
Monday through Friday, 8:00 AM – 5:00 PM

Note:

This position is expected to last 6–9 months.

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Job Overview: This position provides document management and equipment management support to the R&D department and supporting functions. Primary responsibilities include document management as well as assisting in equipment management. In addition to those responsibilities, this role will support assignments as directed by the R&D lead team.

Compensation: $24.00 – 27.00 per hour

• Assist Equipment Management Lead in ensuring inventory of current equipment is maintained, updating inventory to reflect additional equipment, ensuring frequencies of maintenance/calibration are accurate, and additional tasks as assigned.
• Perform physical inventory in laboratory to reconcile current equipment list.
• Communicate any discrepancies on the sheet to the Equipment Management Lead.
• Ensure discrepancies are updated in Equipment Management Systems.

• Work in the Quality System to ensure verbiage in Standard Operating Procedures (SOPs) reflect changes outlined in current CAPAs and quality initiatives, maintaining compliance with internal procedures and regulatory standards.
• Perform editing, collaborate with teams to reconcile annotations, and ensure documents are completed and effective according to timelines.
• Ensure all equipment has appropriate documentation, the documentation includes the appropriate maintenance and calibration/verification, as well as any additional action items associated with gap assessments.
• Collaborate with the Lead Team to perform any additional document updates required to support quality initiatives.

• High School Diploma and 5 years of relevant document management experience required, or Bachelor’s or Associate degree with 2 years of document management experience preferred.
• Scientific background.
• Familiar with lab equipment such as Microplate Readers (e.g., Molecular Devices), Plate Washers (e.g., Biotek), Centrifuges—including both standard and high‑speed models—Biosafety Cabinets, CO₂ Incubators, Vi‑CELL Cell Viability Analyzer, Sartorius Bioreactors, pH Meters, Glucose Monitoring Systems, Cedex Bio HT Analyzer, AKTA Avant 150 Chromatography System, HPLC Systems, Refrigerators & Freezers (standard and ultra‑low temperature), Octet Systems (label‑free biomolecular interaction analysis).

• Ability to document procedures that are clear and easy to understand.
• Strong written and verbal communication skills.
• Strong organizational and planning skills; able to control the flow of documents and all processes efficiently.
• Self‑motivated and able to work independently. Be an integral part of a cooperative team effort.

When you join Pace®, you commit to work that makes a positive impact on our communities and our world. Full‑time roles are eligible for our comprehensive benefits program which includes competitive salaries, medical, dental, vision, 401(k) retirement savings plan (100% vested immediately in the employer match), life, disability and voluntary benefits, paid time off for holiday, sick and vacation days, HSA, wellness program, flexible spending accounts, tuition reimbursement, Employee Assistance program, parental leave, optional legal coverage and .

Equal Opportunity Employer Pace® provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.