AP Coordinator

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Aligned Solutions is seeking an Accounts Payable Coordinator for a The Accounts Payable Coordinator I is responsible for the daily processing of invoices, check requests, and related payments. The ideal candidate is a problem‑solving, customer‑service‑focused, detail‑oriented individual who works well in a team environment.

• Electronically audit jobsite‑generated invoices in CMiC, ensuring all invoices are approved, processed for the correct amounts, and include sales tax when applicable
• Verify coding and approvals for overhead invoices
• Audit credit card statements to confirm proper coding, approvals, complete business purposes, and accurate amounts due
• Process invoices in a timely manner based on due dates, including miscellaneous invoices and subcontractor payments
• Distribute checks
• Reconcile old open payables
• Update subcontractor compliance records in CMiC as contracts, insurance, and other required documents are received
• Review and process W‑9s for new vendor setup
• Communicate with Project Accountants regarding invoice discrepancies, sales tax issues, required documentation, or training needs
• Reconcile vendor statements
• Extract accounts payable information from CMiC and compile reports
• Research old outstanding checks
• Perform other duties as assigned

• Accounts payable experience within a mid‑to large‑size construction company
• Familiarity with 1099s
• Familiarity with accruing sales tax
• CMiC (accounting software) experience preferred; training available
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Ability to collaborate effectively with others and promote compliance with accounts payable policies and procedures
• Ability to quickly understand processes and procedures for cross‑training purposes

Job Title: Accounts Payable Coordinator I
Job Location: Fort Lauderdale, FL
Classification: Full Time – Exempt – Salaried
Reports To: Supervisor, Accounts Payable