Senior Accounts Payable Specialist

Position Description

JOB TITLE:

Senior Accounts Payable Specialist

DEPARTMENT:
Accounting

REPORTS TO:

Controller

STATUS:
Exempt

HOURS:

Full Time (40)

LOCATION:

Fort Lauderdale Campus

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At Calvary Chapel, we are called to make disciples of Jesus Christ by connecting people to God, people to people, and people to outreach. Our vision is to reach our community and change our world. As a staff member, it’s not what we do, it’s who we are.

Your passion:

You must have a passion for equipping the ministry staff and leaders who submit and approve expenses, helping them understand and follow sound financial practices, and for supporting the ongoing growth of Church ministries.

The Senior Accounts Payable Specialist oversees the accounts payable function for the Church and its related entities. This position sets and maintains the policies, controls, and systems that ensure invoices, reimbursements, and card transactions are properly reviewed, coded, approved, and paid in accordance with organizational policy and vendor agreements. The ideal candidate brings strong judgment, organizational skill, attention to detail, and the ability to work effectively and independently in a fast-paced environment while maintaining a high level of accuracy and confidentiality.

• Convinced a relationship with Jesus changes everything in a person’s life
• Committed to keeping your family as your first ministry
• Dedicated in your personal study of God’s Word
• Consistently placing a high priority on worship and your personal prayer life
• Obedient to God to take a Sabbath and make space for soul-keeping
• Deeply compassionate towards people who are in need or hurting
• Excited about global missions and local outreach-you want to change the world
• A part of a healthy friendship community and accountability circle
• Willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with our Leadership Covenant

You will own the accounts payable function for a multi-entity organization with a $100MM+ annual operating budget, processing 1,000+ invoices per month across vendor payables, employee reimbursements, and a corporate card program. In this role, you will help to shape how AP policy, payment controls, and processes operate across the organization, and serve as a trusted advisor to the Controller and leadership on accounts payable matters.

• Oversee the processing of invoices, employee reimbursements, and credit card transactions across the organization and all related entities, ensuring all financial transactions are accurately recorded.
• Review and verify coding, approvals, and supporting documentation on all payment requests, confirming legitimacy within corporate policy and procedure
• Execute approved payment runs, releasing only what has cleared independent approval
• Independently analyze and resolve payment discrepancies, control exceptions, and vendor issues in a timely manner, using sound judgment to determine the appropriate course of action when existing policy does not provide clear direction

• Design, maintain, and evaluate internal controls and safeguards for all outgoing expenditures, determining how those controls should operate in practice
• Manage risk and compliance processes within the accounts payable software
• Establish, interpret, and maintain policies and procedures for the accounts payable process, serving as the point of reference for how they apply across ministries and entities
• Work with IT and the accounting team on timely submission of 1099s and 1096s
• Work with auditors on developing processes and assist in the annual audit