Executive Administrative Assistant

Company Name:
Baker Concrete Construction, Inc

Location:

Ft. Lauderdale, FL, US, 33312

Req : 6897
Travel: Up to 25%
Number of Openings:1

Achieve more in your career with the nation’s leading specialty concrete contractor. At Baker Construction, you’ll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you’ll be integral to building the future of our country and our company. You’ll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry.

If you are driven to do more and have the grit to follow through, you’ll have everything you need to define your career on your terms.

Make a meaningful impact with a team that values ambition and rewards initiative. Apply today and be more with Baker.

The Executive Assistant to the CEO/President is to provide exceptional clerical and confidential/discreet administrative and personal support. Responsibilities go beyond the typical and include duties such as providing personal assistance to family members, attending functions with or in place of the CEO/President, and being available 24/7.

The Executive Assistant will perform the following duties in a safe, productive, and effective manner:

• Schedules appointments and events for CEO/President, both internal and external
  • Keeps master calendar of all company and key association events for reference
• Coordinates all travel
• Answers calls; responds to requests
• Handles all confidential materials
• Ensures proper filing of documents
• Completes preliminary reviews of magazines, documents, etc. Highlights critical materials
• Prioritizes reading materials and recommends distribution for other party review
  • Routes reading materials per DLB’s directives and then follows-up with those to whom routed information was sent for feedback
• Serves as “ghost-writer” for CEO/President, as needed
• Manages projects as assigned
• Tracks and submits CEO/President expenses
• Attends CEO/President meetings and on occasion “fills-in” for CEO/President in his/her absence; prepares minutes from meetings and distributes to appropriate audience
• Provides reminders and tickler systems to ensure CEO/President follows-through on commitments
  • Helps to identify things that are “front burner” and “back burner” items
• Acts as liaison between CEO/President and co-workers
• Provides administrative support to other executives on an as‑needed basis
• Participates in professional organizations and events as requested
• Interfaces with Board of Directors
• Attends Board meetings and maintains all documentation
• Plans, coordinates, and attends off‑site events for Board of Directors and Executive Leadership Group
• Supports Board members as needed

• Bachelor’s degree from four‑year college or university and six years of prior executive assistant experience; or equivalent education and experience
• Strong proficiency in Microsoft software programs such as Word, Excel, Outlook, and Power Point

The following competencies are needed to successfully perform this job:

• Ability to read and interpret business‑related periodicals, journals, technical procedures, and governmental regulations
• Ability to read and comprehend instructions, correspondence, and memos
• Ability to prepare and write reports, business correspondence, and procedures
• Ability to effectively present information and respond to questions in one‑on‑one and small group situations with all levels of customers, clients, and co‑workers
• Ability to actively listen and appropriately respond to requests, complaints, inquiries, etc.
• Ability to calculate mathematical figures such as addition, subtraction, multiplication, division, fractions, and percentages
• Ability to work with people individually or in group settings
• Ability to provide outstanding customer service and operate as a “concierge”
• Confidential, trustworthy, honest, and loyal
• Resourceful
• Energetic; has a “drive”
• Possesses a value system that is fair, firm, and consistent
• Poised, professional, yet “down‑to‑earth”
• Ability to solve practical problems and deal with a variety of variables in…