Administrative Coordinator II

Position: Administrative Coordinator II - 999700
We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary

Purpose:

Contributes to the University's success by providing administrative services for assigned offices (Office of Student Conduct and Mental Health Services and the Office of Student Disability Services).

Job Category:
Non-Exempt

Hiring Range: $20.25

Pay Basis:
Hourly

Subject to Grant Funding? No

Essential Job Functions:

1. Implements University or departmental policies, procedures, and service standards in conjunction with management.

2. Interprets administrative and operating policies and procedures for employees.

3. Reviews operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

4. Coordinates activities with other supervisory personnel or with other work units or departments.

5. Performs general office duties, such as ordering supplies, submitting OIIT tickets / phone requests, maintaining records, managing voicemail messages, coordinating group meetings such as appeal hearings, or check in meetings with students, and performing basic bookkeeping work.

6. Uses computers for various applications, such as database management or word processing.

7. Performs administrative support tasks, such as proofreading and sending out letters, transcribing handwritten information, or operating calculators or computers to work with pay records, invoices, balance sheets, or other documents.

8. Prepares invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

9. Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.

10. Operates telephone equipment to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.

11. Schedules and confirms appointments.

12. Arranges conferences, meetings, or travel reservations.

13. Coordinates conferences, meetings, or special events, such as office personnel recognition, luncheons, or student ceremonies.

14. Submits travel requests and expense reimbursements.

15. Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution.

16. Inventories and orders materials, supplies, and services.

17. Assists in the development and preparation of reports and presentations.

18. May assist with the preparation of the annual office budget.

19. Manages office staff, graduate assistants, and student employee calendars.

20. Assists with recruiting, hiring, and onboarding new staff/student employees.

21. Completes other projects as assigned.

22. Performs other duties as assigned or required.

Job Requirements:

Required Knowledge, Skills, & Abilities:
Knowledge:

1. Clerical - Thorough knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

2. Customer and Personal Service - Thorough knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.

3. English Language - Thorough knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

4. Computers and Electronics - General knowledge of computer hardware

5. And software, including applications, programming, and/or systems configuration.

6. Proficient knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).

Skills:

1. Service Orientation - Proficient skills in actively looking for ways to help people.

2. Judgment and Decision Making - Proficient skills in considering the relative costs and benefits of potential actions to choose the appropriate one.

3. Time Management - Proficient skills in managing one's own time and the time of others.

4. Writing - Proficient skills in communicating effectively in writing as appropriate for the needs of the audience.

5. Speaking - Proficient skills in talking to others to convey information effectively.

6. Active Listening - Proficient skills in giving full attention to what other people are saying, taking…