Executive Assistant

Job Description

One of the best-known names in cruising, Princess is the world’s leading international premium cruise line and tour company, carrying millions of guests each year to hundreds of destinations around the globe. We give our guests the Medallion Class experience others simply cannot. The Love Boat promises something for everyone.

We are looking for an amazing Executive Assistant to fill this role, which is based in our Miramar office. The Executive Assistant is responsible for providing support to the VP, Global Reservations and Service Operations, and other Executives in administrative tasks and special projects to achieve maximum efficiency and meet department and company objectives. The Executive Assistant will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

They will provide support in special projects and in extensive meetings and travel arrangements. They will organize and manage small to medium events, ship visits, and presentations. They will act as the VP's point of contact for external and internal inquiries, both verbal and written.

Here is a summary of what Princess is looking for in its Executive Assistant. Is this you?

• Provides overall administration support to the VP, Global Reservations and Service Operations, and additional Executives.
• Coordinates meetings, travel arrangements, hotel accommodations, and schedules, including maintaining calendars and tracking expenses.
• Creates written and oral correspondence with accuracy and attention to detail; relays or responds to messages promptly and professionally.
• Organizes and files invoices, statements, and other applicable paperwork according to department standards.
• Coordinates ship visits, including calendaring and SSG (security) requirements.
• Provides event coordination - calendaring, timeline and oversight of event details, including presentations, refreshments, memorabilia etc.
• Point of contact for all visiting executives and visitors of each executive leader.
• Provides project management, monitors progress on departmental projects, and assists in facilitating the timely and successful completion of the project.
• Creates PowerPoint documents utilizing graphics and visuals to powerfully and persuasively present to all levels of the organization and external stakeholders.
• Codes all department invoices and routes for appropriate approval.
• Tracks invoice payments and maintains a budget spreadsheet for monthly forecast review with department management.
• Sets up all department vendors in the vendor maintenance system, complying with the multi-step process per company policy.

• Ability to prioritize and manage multiple tasks simultaneously to meet deadlines.
• Ability to maintain high levels of confidentiality, accuracy, and attention to detail.
• Strong written and verbal communication skills.
• Strong PowerPoint skills, including use of graphics and visual aids.
• Proficiency in the use of MS Office 365 (Outlook, One Drive, SharePoint Online, Word, Excel, and PowerPoint) required.
• 5 – 7+ years of experience supporting senior-level management.
• 2 – 4 years minimum helping coordinate events – tours, speaking engagements, etc required.
• 2 – 4 years of project management experience, facilitating projects with multiple deadlines and contributors required.
• Demonstrated experience creating executive and/or public presentations, preferably with PowerPoint, utilizing graphics and a strong visual aesthetic.
• This position is considered Hybrid and follows the Company’s schedule of three days in the office per week (Tuesday – Thursday)

• Cruise and Travel Privileges for You and Your Family
• Health Benefits
• 401(k)
• Employee Stock Purchase Plan
• Training & Professional Development
• Tuition & Professional Certification Reimbursement
• Rewards & Incentives

Our highest responsibility and top priority is compliance, environmental protection and the health, safety and well-being of our guests, the people in the communities we touch…