Administrative Services Manager

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Manages administrative and operational activities for the Barry and Judy Silverman College of Pharmacy in support of the Dean and College leadership and the achievement of academic, organizational, and institutional objectives. Coordinates college-wide initiatives and university services and ensures administrative processes align with the College's strategic priorities, accreditation requirements, and organizational objectives.

Exempt

Annually

1. Represents the Dean and College leadership, as assigned, on university committees, administrative meetings, and institutional initiatives. Communicates College needs, addresses follow-up matters, and monitors resulting commitments and deliverables.

2. Compiles and analyzes administrative and operational information and prepares briefing materials, reports, presentations, status updates, and recommendations for the Dean, College leadership, university committees, and institutional reporting purposes.

3. Manages the College's day-to-day administrative activities by establishing operating priorities, monitoring deadlines and deliverables, identifying operational issues, and ensuring matters are addressed through completion.

4. Develops, documents, implements, and evaluates College-level administrative procedures and workflows within established university policies. Identifies administrative gaps or inefficiencies and recommends practical improvements to strengthen consistency, accountability, and service delivery.

5. Oversees the College's interaction with university administrative services. Assesses administrative needs, ensures requests and required documentation are complete, monitors matters through resolution, and facilitates implementation of guidance provided by the responsible university office.

6. Resolves administrative and operational matters within delegated authority, develops recommendations and solutions, and refers matters requiring specialized interpretation, approval, or an exception to the appropriate university office or College leadership.

7. Communicates established university policies, procedures, and administrative requirements to college faculty and staff on behalf of leadership. Refers questions requiring policy interpretation, exception approval, or specialized expertise to the appropriate university office.

8. Coordinates the administrative aspects of accreditation, regulatory, and institutional reporting activities, including maintaining documentation, obtaining information from responsible contributors, monitoring deadlines and deliverables, preparing reports and presentations, and communicating incomplete requirements or potential delays to college leadership.

9. Provides college-level administrative coordination for scholarships, stipends, tuition discounts, and student employment activities.

10. Collects and maintains required documentation, coordinates college submissions, communicates college decisions, and works with the appropriate university offices to facilitate timely processing. Does not independently determine or approve financial awards, employment actions, or matters reserved to those offices.

11. Coordinates college-level operational needs, including space requests, equipment and furniture needs, access requests, room arrangements, and other administrative services. Works with the appropriate university offices to monitor requests and facilitate timely resolution.

12. Coordinates administrative logistics for college meetings, accreditation visits, leadership activities, and other college initiatives, including scheduling, communications, materials, service requests, documentation, and follow-up.

13. Coordinates instructional and non-instructional FLAC payments by collecting required documentation, confirming that appropriate…