Central Supply​/Medical Records

Central Supply/Medical Records

Performs activities associated with receiving, storing, and disbursing supplies.

• Receive deliveries into the building, checking packing slips to purchase orders for any discrepancies.
• Organize and coordinate functions relative to receiving, storing, and inventory control of the supplies utilized throughout the facility.
• Maintain the Central Supply area in an organized fashion, reviewing expiration dates and restocking routinely.
• Ensure needed supplies are delivered as ordered, in good condition, and on time.
• Restock each unit’s stock room, as well as any other indicated storage areas, according to the par levels indicated daily.
• Utilize the Tels system to respond to product needs throughout the facility, updating status continually.
• Deliver and pick up equipment as requested or indicated on the Tels system.
• Maintain a supply requisition system to monitor product utilization and abuse.
• Implement and maintain established departmental policies and procedures and assure compliance with requirements for regulatory agencies.
• Perform other duties as requested.

Lifting, bending, squatting, pushing, and pulling.

• Prepares and maintains residents' records in an orderly, efficient manner and in accordance with accepted professional standards and practice.
• Retrieves and files record information within the resident's record in accordance with medical record order in a timely manner. These include but are not limited to lab x-ray reports, consultant's reports, etc.
• Assists in purging medical records, as needed.
• Review medical records of all discharged residents within seventy-two (72) hours of discharge to ensure that it is complete, systematically organized, and readily accessible.
• Prepares records for review and/or release of information to properly authorized individuals or agencies in accordance with Federal and State laws and in compliance with HIPAA (Health Insurance Portability Accountability Act).
• Conduct audit of closed medical records using audit tool and submit report to Director of Nursing Services or designee.
• Photocopy relevant documentation from discharged medical record and forward to new medical record of a previously discharged resident, when applicable.
• Coordinating with physicians/medical personnel.