Human Resources Administrative Assistant

Human Resources Administrative Assistant

The Human Resources Administrative Assistant (HR Admin) will provide administrative support to all areas within the Human Resources (HR) department and ensure that HR workflow is efficient and effective in the incumbent’s area of oversight.

We offer a competitive hourly rate, annual bonus, 401(k) company match, and comprehensive medical benefits starting on day one. This is a hybrid position, reporting to our Fort Lauderdale office three days per week (Tuesday through Thursday).

New Hire Experience

• Assist in conducting new hire orientation sessions.
• Coordinate purchasing and distribution of new hire gift sets; manage product/vendor relationships.
• Provide onboarding backup support as needed.

HR Systems & Documentation

• Upload documents into HR document management systems and manage employment verification approvals.
• Compile subpoena documentation and respond to legal requests.
• Assist with employee recordkeeping and file management.

Invoicing & Expense Management

• Process all HR department-related invoices.
• Reconcile corporate cards and ledger code transactions.
• Submit manual check requests and support HR budget tracking across business units.

Recognition & Engagement

• Administer recognition programs, including point distribution, store launches, invoice processing, and reporting.
• Manage tenure awards program from data export to distribution and vendor coordination.
• Coordinate global recognition initiatives, including award submissions, evaluations, recognition items, and communications.
• Oversee quarterly recognition metrics and associated distributions.
• Provide support for all HR-related programs and services.

Communications & Events

• Create internal flyers and visuals for events and HR communications.
• Edit and publish HR newsletters; gather content from business leaders.
• Coordinate logistics for annual HR team events.
• Maintain and update HR portals and internal communication platforms.

Programs & Initiatives

• Actively support HR-sponsored employee and community events.
• Manage employee discount agreements and post updates on HR platforms.
• Track and process tuition reimbursement applications.
• Organize team activities and related logistics.

Executive Administrative Support

• Manage calendars for HR leadership, including scheduling and prioritizing meetings.
• Coordinate internal meetings, prepare agendas, and ensure follow-up on action items.
• Arrange travel and accommodations for HR leadership as needed.
• Support preparation of presentations and reports for leadership meetings.

General Administration

• Respond to and route HR inbox requests.
• Complete employment verifications and provide instructions for verification services.
• Manage business card orders and respond to service requests.
• Support ongoing ad hoc HR projects as needed.

• Bachelor’s degree in human resources, Business Administration, or another relevant field preferred.
• At least 2 years of previous Human Resources experience.
• At least 1 year of previous administrative support.
• Excellent written and verbal communication skills.
• Strong presentation skills, organizational skills, attention to detail & analytical skills.
• Ability to generate innovative and creative solutions and trending reports.
• Ability to prioritize and multitask.
• Experience managing calendars and coordinating meetings for leadership.
• Familiarity with HRIS and document management systems.
• Ability to coordinate travel and event logistics.
• Experience working with vendors and managing service agreements.
• Proficiency in virtual collaboration tools (Teams, Zoom).
• Familiarity with benefits, leave, and the corporate wellness industry.
• Proficient with Microsoft Word, Excel, and Outlook.
• Maintains absolute confidentiality and integrity of all Human Resources functions.

• SHRM CP/SCP or PHR/SPHR, preferred.

Lakeview is an Equal Employment Opportunity employer. All aspects of consideration for employment and employment with the Company are governed based on merit, competence, and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.

Seniority level:
Entry level

Employment type:

Full-time

Job function:
Human Resources