Manager – Materials Management

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Provides leadership and day-to-day management of materials, inventory, distribution, and supply chain activities supporting university operations, including medical, dental, and general supplies across multiple locations. Works closely with the Procurement Department to coordinate purchasing and supply requirements, supports effective supplier relationships, promotes cost efficiencies, and ensures that materials management activities are aligned with university policies, procedures, budgets, and Strategic Spend Management priorities across all locations to support the efficient and effective operation of the University's supply chain function.

Exempt

Annually

No

• 1. Plans, directs, supervises, and coordinates the work of assigned Material Management staff, including hiring, coaching, evaluating, and, when necessary, terminating, in accordance with university policies.
• 2. Oversees materials management and inventory operations to ensure the timely availability of medical, dental, clinical, and general supplies required to support university operations across multiple locations.
• 3. Maintains an ongoing partnership with the Manager of Procurement to coordinate material requirements, purchasing activities, supplier needs, and delivery schedules. Collaborates with Procurement to ensure that purchasing decisions reflect operational requirements, inventory levels, budget considerations, and established University policies and procedures.
• 4. Coordinates with Procurement on supplier and vendor activities, including product availability, pricing, delivery performance, product quality, substitutions, and supply concerns, and provides operational information to support sourcing and purchasing decisions.
• 5. Develops and maintains inventory management practices that establish appropriate stock levels, reorder points, and inventory controls while minimizing shortages, excess inventory, waste, expiration, and unnecessary costs.
• 6. Monitors inventory activity and analyzes usage trends to identify changes in demand, potential shortages, excess or obsolete inventory, and opportunities to improve inventory utilization and cost effectiveness.
• 7. Oversees the receipt, storage, organization, distribution, and replenishment of materials and supplies to ensure that products are appropriately handled and delivered to departments, clinics, and other locations in a timely and efficient manner.
• 8. Coordinates the distribution of supplies across multiple university locations, working with internal stakeholders to establish priorities and address urgent, recurring, or specialized material requirements.
• 9. Collaborates with clinical, dental, administrative, and operational leaders to understand current and future material requirements and ensure that supply levels and distribution processes support continuity of operations.
• 10. Establishes and monitors procedures for inventory control, materials handling, receiving, storage, and distribution to promote accuracy, accountability, efficiency, and compliance with applicable university requirements.
• 11. Monitors expenditures and supports budget management for materials and supplies by analyzing purchasing and inventory activity, identifying cost-saving opportunities, and providing recommendations to management.
• 12. Evaluates materials management processes and develops continuous improvement initiatives to improve efficiency, reduce waste, enhance inventory accuracy, and strengthen service to internal customers.
• 13. Monitors supplier and service performance in coordination with Procurement, identifying recurring issues related to product quality, availability, delivery, or service and participating in the development of corrective…