KO- Calendar Personal Assistant - Fort Lee, NJ

Overview

A rapidly expanding global IT company with newly established operations in New Jersey is seeking a highly organized, proactive Personal Assistant specializing in calendar and schedule management. This position supports the CEO and partners closely with the wider PA team to ensure seamless coordination of both professional and personal commitments. This is a full-time role that requires flexibility and the ability to operate in a fast‑paced, international environment.

• Manage and maintain the CEO’s complex, high‑volume calendar with precision and foresight.

• Schedule meetings, calls, and engagements while anticipating potential conflicts and providing proactive solutions.

• Prioritize daily activities to ensure the CEO’s time is aligned with key strategic priorities.

• Serve as a primary point of contact for internal teams, board members, partners, and global stakeholders.

• Handle sensitive and confidential information with exceptional discretion and professionalism.

• Streamline day‑to‑day work‑flow to reduce operational distractions and help the CEO maintain focus.

• Support balance between professional responsibilities and personal commitments.

• Collaborate closely with fellow PAs to deliver cohesive, high‑quality administrative support.

• 5+ years of experience as a Personal Assistant, Executive Assistant, or in a similar role supporting senior executives.

• Fluent in Russian (HIGHLY preferred) with excellent English communication skills, both written and verbal.

• Strong organizational skills and the ability to manage multiple priorities with confidence and clarity.

• Highly tech‑savvy with strong proficiency in digital scheduling platforms, communication tools, and standard office software.

• A proactive thinker who naturally anticipates needs and offers well‑crafted solutions.

• Professional, dependable, and comfortable interacting with high‑level stakeholders.

• Adaptability to work within a fast‑moving, global business environment.

• Verified references from previous employers.

• Authorization to work in the United States.

• Willingness and ability to travel domestically and internationally as needed.

• Commitment to discretion, reliability, and maintaining the highest standard of professionalism.

• Ability to work well with a large and loyal team

• Compensation and benefits are commensurate with experience.
• Salary starts at $140k ++++ plus benefits
• The company offers a supportive, collaborative environment with opportunities to grow alongside a global executive team.