Site Administration

Position Summary

Tacten is currently seeking a Field Finance Administrator to join our team at various sites across Northern Alberta, with a primary focus on turn‑around support for our operations near Fort McMurray, AB.

This site‑based position is responsible for daily client billing, coordinating travel and accommodations, maintaining administrative records, and supporting daily operational needs.

• Job Type: Full‑Time, Site‑based; must be comfortable working in a remote, industrial environment.
• Start Date:
  
  July 2026.
• Travel & Accommodations:
  Camp accommodations and flights provided from AB hubs – Calgary or Edmonton.

• Process and submit site payroll data accurately and on time.
• Client billing, including collecting and entering required documentation.
• Perform data entry, tracking, and reporting using Microsoft Excel and other internal systems.
• Coordinate and book flights, camp or hotel accommodations in accordance with company travel policies.
• Provide timely travel documentation including booking confirmations, itineraries, maps, directions and instructions.
• Support the project team with general administrative tasks and day‑to‑day coordination.

• Proficiency in Microsoft Office Suite, especially Excel and Outlook; ability to manage spreadsheets, perform data entry, and work with PDFs and scanned documents.
• Strong attention to detail and accuracy in administrative and financial tasks.
• Experience with payroll and billing processes in a field or industrial environment is an asset.
• Ability to thrive in a high‑pressure, team‑based setting.
• Strong organizational, problem‑solving, and communication skills.
• Familiarity with client booking or scheduling systems is considered an asset.
• Ability to interpret and follow company policies and procedures effectively.

• College diploma or certificate in Business, Office Administration, or a related field (or equivalent experience).
• Minimum of 2 years’ experience in a similar administrative role, preferably in an industrial site setting.
• Experience working in unionized environments is an asset.
• Must be able to pass a pre‑access D&A test.

Compensation includes an attractive hours‑based benefits program, extensive training, courses, and progression opportunities. Working on a variety of projects across industries such as oil and gas, civil, construction, and engineering ensures a diverse and interesting career path.

We consider accessibility accommodations for applicants upon request.