Maintenance Administrator

At Morgan, we don’t just build projects, we build careers and futures! Join us as a MAINTENANCE ADMINISTRATOR and play a pivotal role in our dynamic world of heavy civil construction!

• Polar Maintenance yard north of Fort Mc Murray
• 5/2 - 8 hour days or 4/3 10 hours days.
• Must have own transportation to get to site

Reporting to the Lead Maintenance Coordinator you will be responsible for

The Maintenance Administrator is a site-based position located at Poplar Creek and is responsible for maintaining the accuracy, completeness, and timeliness of maintenance records within B2W. The role supports the PM Foreman and maintenance team by administering work orders, maintaining equipment records, collecting and managing maintenance documentation, and ensuring repair and preventative maintenance records are complete and up to date.

The position serves as the link between maintenance activities performed in the field and the records maintained in the system, ensuring documentation is captured at the source and entered accurately and promptly. By assuming administrative and documentation responsibilities, the Maintenance Administrator enables Maintenance Coordinators to focus on parts management, vendor coordination, and equipment downtime response.

The Maintenance Administrator is responsible for the accuracy, completeness, and timely maintenance of maintenance records and supporting documentation. The position does not independently approve repair work, authorize expenditures, approve vendor invoices, determine warranty eligibility, or direct maintenance activities unless specifically delegated by authorized management.

• Create, maintain, update, and close B2W work orders for preventative maintenance services, repair requests, and vendor repairs, ensuring all labour, parts, costs, and supporting documentation are accurately recorded.
• Collect preventative maintenance sheets, inspection forms, photographs, and supporting documentation from maintenance personnel and attach all records to the appropriate work order and equipment file.
• Open and maintain work orders for vendor repairs, save supporting documentation, and record vendor costs against the correct equipment unit and work order.
• Assist with camp accommodation administration as required.
• Retrieve and provide equipment history, maintenance records, and unit information upon request from maintenance leadership.
• Identify missing, incomplete, or inaccurate documentation and elevate issues to the PM Foreman or designated Maintenance Coordinator for correction.
• Ensure maintenance records remain current and accurately reflect completed work.
• Provide a shift handover detailing outstanding items and work in progress to the incoming administrator or Lead Coordinator when applicable.
• Maintain filing systems, shared electronic records, and administrative documentation related to maintenance operations.

• Review open work orders and follow up on outstanding documentation, approvals, labour hours, invoices, and supporting records.
• Monitor preventative maintenance schedules and assist in tracking upcoming services.
• Provide status updates on incomplete work orders, overdue maintenance tasks, and outstanding documentation requirements.
• Audit equipment records and maintenance files to ensure information is complete and accurately maintained.
• Assist with the preparation of weekly maintenance reports, summaries, and operational documentation.
• Maintain shared maintenance trackers, logs, and spreadsheets used by the maintenance team.
• Archive completed maintenance records in accordance with company document retention practices.

• Perform routine…