Site Administrator - Neegan Development

Neegan Development is currently seeking a highly organized and detail-oriented Site Administrator to provide essential administrative support for our site-based operations. This role supports multiple departments and works closely with management, project personnel, and corporate teams to ensure efficient and accurate administrative processes.

• Provide general administrative support to site operations
• Prepare and submit Daily Force Reports
• Verify daily labour and equipment hours for billing accuracy
• Collect and reconcile field data to address equipment discrepancies
• Communicate crew changes, missed shifts, vacations, and employee documentation updates
• Investigate and resolve payroll and pay-related inquiries in a timely manner
• Complete daily and monthly reconciliations
• Enter time into payroll systems and liaise with the payroll team
• Upload daily entries into client billing systems and resolve any rejections
• Validate reimbursable transactions in accordance with contract terms
• Maintain a strong understanding of vendor agreements and compensation structures
• Coordinate with leadership and contract teams for clarifications and approvals
• Escalate unresolved issues appropriately and in a timely manner
• Generate and distribute reports as required
• Maintain accurate records and documentation for audits and reporting
• Track cost recoveries and avoidances
• Support management in achieving operational and strategic goals

• Minimum 2–3 years of experience in a similar administrative role
• Strong understanding of client/vendor contract structures (reimbursable vs. non-billable)
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Excellent written and verbal communication skills
• Ability to work effectively with diverse teams and competing priorities
• Strong organizational and time management skills
• Ability to prioritize tasks and provide clear status updates
• Capable of working independently with minimal supervision

• Monday to Friday
• Monday to Thursday is from 8:00 a.m. to 5:00 p.m., Fridays are 8:00 a.m. to 4:30 p.m. The extra 30 minutes we work for the four days of the week equals out to one Friday off a month.

• Health and dental benefits
• RRSP matching program
• Health and wellness spending accounts

Neegan Development thanks all applicants for their interest; however, only those selected for an interview will be contacted. All offers are subject to the successful completion of a standard drug and alcohol test and a clean drivers abstract.

The Tuccaro Group is an Ab originally owned group of companies that operates locally in Fort McMurray. We are a leader in the Oil Sands industry, providing outstanding service to the Oil Sands sites in the Wood Buffalo region. We are seeking positive, outgoing, team-oriented individuals to join our organization.