Administrative Assistant

The Administrative Assistant will be the first point of contact for all staff and visitors at the RFI site as well as a general assistant for all departments of Red Flame.

• High school diploma required or at the discretion of management
• 1-3 years of experience in an office environment preferably in the oil and gas Industry
• Highly proficient in Microsoft programs including word, excel and outlook
• Experienced with a multi-line phone system and answering a high volume of calls accurately and efficiently
• The internal training for this position is identified within the Red Flame Industries Training Matrix

Direction for this role will be provided by the direct supervisor based on primary responsibilities and tasks. This position will also be responsible for assisting multiple departments as outlined below.

This position has the authority to execute all responsibilities and duties related to the position.

• Ensure that all calls and messages are received and distributed in a professional manner
• Maintain and order office supplies as required
• Process incoming and outgoing mail and faxes
• Complete all assigned projects from your direct supervisor while maintaining high levels of communication
• Provide assistance to all office visitors while ensuring that they adhere to the company safety and security policies

• Be aware of the office staffs schedules to assist forwarding messages and directing calls. This includes vacations, meetings etc.

• Assist with booking and tracking employee safety and training certifications
• Assist in the tracking and reviewing of standardized documentation

• Maintain the resume tracker as required
• Complete new hire process for all new staff as required
• Marking and uploading new hire testing as required

• Complete project binder skeletons as requested
• Scan and upload project binders as required
• Distribute projects binders to clients as directed
• Assist with the completion of NDT certifications
• Complete other special projects as assigned

• Arrange all employee requests to courier packages domestically and internationally
• Ensure the supply room is maintained in an orderly fashion
• Ensure all office equipment is maintained and running efficiently
• Other duties as required

• Ensure that all work is completed in compliance with all Red Flame Industries health and safety policies
• Complete all safety training as required by Red Flame Industries policies and industrial regulations
• Participate in RFI health and safety program as necessary

An Administrative Assistant will be deemed to be performing in a satisfactory manner when the following have been met or exceeded:

• Discharging responsibilities cited in Responsibilities and Duties with a primary focus on the Top Five
• Adhering to company policies and procedures