Project Management Associate

General Description

Under general supervision, the Project Management Associate administers, coordinates, and performs technical project management related to construction renovation and rehabilitation projects and/or programs. The incumbent will be responsible to lead multiple projects independently; facilitate the development of work scope and work design specifications for quotes and tendering packages; develop, maintain, monitor, and enforce construction schedules; track and control project costs; and maintain accurate project documentation.

The position exercises a considerable degree of independent judgement although the work is subject to inspection.

• Fully administer projects using construction administrative processes throughout the lifecycle of the project.
• Prepare or coordinate the development of project scopes of work for tenders or quotes.
• Coordinate and implement field work and inspections of contractors as necessary to maintain project scope, schedules, cost, and quality control.
• Ensure contractors receive safety orientation and are in compliance with federal, provincial, and municipal laws, regulations and procedures.
• Ensure appropriate drawings and specifications for construction, equipment, and materials are prepared through use of internal resources or contracted experts.
• Prepare and facilitate the presentation of project proposals, budget, resource requirements, and proposed work schedules to leaders/clients for formal approval.
• Co‑ordinate and develop project plans, work scopes, budgets, and schedules for consultants for the preparation of technical drawings and specifications, when required.
• Interpret and explain department, municipal, provincial, and federal policies/requirements to internal clients, community stakeholders, and leadership.
• Issue site instructions and change orders, assess value of work completed, and authorize progress claims.
• Maintain accurate records and files and prepare project reports.
• Ensure all phases of construction projects are inspected for adherence to contractual specifications and as per the requirements of all jurisdictional authorities, and that identified deficiencies are corrected.
• Perform project administration functions by maintaining budget and cost controls, variance analysis, establishing and maintaining schedule controls, preparing progress reports, and authorizing partial payments for work completed in accordance with contract specifications.
• As part of formal project completion, issue Construction Completion Certificate, administer the warranty period and final acceptance certificates. Also complete lessons learned exercise to identify any resulting facility‑related initiatives for building sustainment.
• Perform other related duties as required.

• In‑depth knowledge of applicable legislative standards, codes, specifications, regulations, and safety requirements.
• Ability to manage administrative responsibilities, including scheduling, preparation of budgets/forecasts and progress reports.
• Ability to represent the department/Municipality by negotiating and maintaining effective work relations with clients/community, engineers, contractors, consultants, and others related to project assignments.
• Ability to formalize, prepare, and present technical reports.
• Considerable knowledge of all facets of construction projects, OH&S, and other facility‑related safety programs.
• Strong analytical, planning, communication, organizational, and interpersonal skills.
• Considerable experience with Microsoft Office (i.e. Word, Excel), Microsoft Project, and Facility Management Software.
• Ability to investigate issues, problem‑solve and handle multiple tasks as assigned.
• Proven ability to perform in a fast‑paced environment and ability to make technical decisions in a timely fashion to sustain occupied facilities. Ability for critical decision making in order to ensure sustainment of facilities where projects are being undertaken.

Diploma in Project Management, Architectural Engineering Technology with eight (8) years of progressively responsible experience in major building maintenance and construction…