Coordinator, Operations AB Tiaganova Cres - R26-09924

We are currently seeking a Fleet Coordinator for our Fort McMurray office. Reporting to the Operations Manager, the Fleet Coordinator role is essential to maintaining fleet reliability, regulatory compliance, operational efficiency, and accurate fleet reporting.

• Coordinating preventative maintenance and ensuring vehicles are serviced within required intervals.
• Coordinating and scheduling tow trucks when required.
• Maintaining the daily vehicle status log and providing updates on units currently in for service.
• Coordinating vehicle washing schedules with site personnel and in town truck washer.
• Creating and monitoring Purchase Orders.
• Receiving parts and maintaining inventory records.
• Tracking parts used by mechanic and updating inventory accordingly.
• Order parts required by mechanic.
• Coordinating vehicle movements between sites and ensuring fleet databases (Internal, Holman, Samsara) are up to date for billing and cost allocating purposes.
• Processing invoices and entering data into fleet management datebases.
• Managing fuel cards, including issuing new cards, placing holds on lost cards, cancelling inactive cards, and monitoring abnormal fuel usage and report to Management.
• Install Samsara gateways and camera into new fleet and swap out devices that are no longer working.
• Obtaining and following up on vehicle estimates and approvals.
• Coordinating the receipt, inspection, and onboarding of new fleet vehicles.
• Monitoring current vehicle conditions, including damage, cleanliness, decals, and identification requirements for sites.
• Scheduling windshield repairs and replacements.
• Requesting, receiving and tracking drivers abstracts.
• Maintaining fleet reports and providing accurate fleet data to management as requested.

• High school diploma or equivalent education.
• 2-3 years of administrative experience.
• Experience in the construction industry is considered an asset.
• Basic mechanical knowledge of vehicles and equipment would be considered an asset.
• Intermediate working knowledge of Microsoft Office including Excel and Word.
• Excellent written and verbal communication skills.
• Multitasking, time-management, and organizational skills are an asset in this role.
• Strong customer service skills.
• Ability to self-motivate.
• Ability to work within a team and build a positive team environment.
• Ability to adapt to an ever-changing work environment with competing demands.
• Ability to display sound and accurate judgment with the ability to resolve problems in a timely manner.
• Ability to carry and move equipment and/or supplies up to 50 pounds.
• Must possess a valid driver's license and provide a clean driver abstract.
• Maintain safe working conditions and comply with Aluma Safway's safety standards and practices.