Administrative Management Specialist

The Opportunity:

We are seeking a highly organized, detail‑oriented Administrative Management Specialist to support a U.S. Cyber Command (USCYBERCOM) office. This position plays a critical role in delivering executive‑level administrative support, managing organizational knowledge, and leveraging emerging technologies, including artificial intelligence (AI), to enhance operational efficiency, information accessibility, and leadership decision‑making. The ideal candidate will possess experience supporting senior military and civilian leadership within a joint military environment, demonstrate strong communication and organizational skills, and understand modern knowledge management practices and AI‑enabled productivity tools.

The specialist will work independently and collaboratively across multiple functional areas to improve administrative workflows, streamline information management, and support the command’s digital modernization initiatives.

Provide executive‑level administrative support, knowledge management, and organizational coordination to senior military and civilian leadership.

Develop, implement, and maintain effective administrative processes, digital information management systems, and knowledge‑sharing practices to enhance operational efficiency, collaboration, and informed decision‑making.

Manage executive correspondence, organizational communications, meeting coordination, suspense tracking, workflow management, and the preparation of leadership briefings and reports.

Facilitate the collection, organization, analysis, and dissemination of information, and support organizations to ensure leadership has timely access to accurate and relevant information.

Leverage emerging technologies, including government‑approved AI and generative AI capabilities, to modernize administrative functions, streamline workflows, enhance knowledge retrieval, and improve organizational productivity.

Identify opportunities to integrate AI‑enabled tools into document preparation, information summarization, action‑item tracking, reporting, and knowledge management processes.

Collaborate with technical teams and organizational stakeholders to support the adoption of AI‑assisted solutions, digital collaboration platforms, and automated workflows that improve information accessibility and executive decision support.

• 3+ years of experience providing executive administrative support, knowledge management, or organizational information management services
• Experience supporting senior U.S. military or DoD civilian leadership in a joint, operational, or headquarters environment
• Experience managing executive correspondence, organizational communications, suspense tracking, workflow management, and electronic records
• Experience using Microsoft Office 365 applications, including Word, Excel, PowerPoint, Outlook, and Teams
• Knowledge of information management principles, digital collaboration tools, and administrative process improvement
• Ability to independently manage competing priorities, meet deadlines, and maintain a high level of accuracy and attention to detail
• Ability to interact professionally with senior military and civilian leadership
• Ability to travel up to 25% of the time
• Active TS/SCI clearance; willingness to take a polygraph exam
• HS diploma or GED

• Experience supporting USCYBERCOM, a Combatant Command, Joint Staff, or other DoD headquarters organization
• Experience with the Defense Travel System (DTS)
• Experience administering Microsoft SharePoint sites, Teams work spaces, or enterprise knowledge management platforms
• Experience with government‑approved generative AI tools, Microsoft Copilot, or other AI‑enabled enterprise…