Project Coordinator

Company: Carver Beth, LLC

Location: Hybrid/Remote (non-roaming) – Fort Meade, Maryland area preferred

Employment Type
:
Full-Time

Salary Range
: $65,000 – $80,000 annually

Reports To
:
Project Manager / Program Manager

Travel: Domestic travel may be required based on project needs

Schedule: Full-time; occasional flexibility outside normal business hours may be required to support projects across multiple time zones

Clearance/Security Requirements: Minimum of Secret with ability to obtain Top Secret

Work Authorization: Must be a U.S. Citizen

As a Project Coordinator with Carver Beth, you will support the planning, scheduling, coordination, and execution of multiple IT and telecommunications projects across domestic and international locations. Working closely with Project Managers, technical teams, customers,

government stakeholders, subcontractors, and vendors, you will help ensure project activities, resources, dependencies, schedules, documentation, and deliverables remain aligned with contractual requirements and program milestones.

This role has a strong focus on multi-site project coordination, scheduling, site readiness, project controls, documentation, logistics, and reporting. The Project Coordinator will also help improve efficiency across projects by identifying opportunities to standardize processes, develop reusable tools and templates, streamline recurring activities, and apply lessons learned across programs.

The successful candidate will be highly organized, detail-oriented, proactive, and comfortable managing multiple priorities and geographically dispersed teams in a fast-paced project environment.

• Coordinate project activities across multiple CONUS and OCONUS/global sites, serving as a central point of coordination among Project Managers, technical teams, customers, government stakeholders, vendors, subcontractors, and site personnel.
• Develop, maintain, and update detailed project schedules using Microsoft Project, including milestones, dependencies, durations, resources, critical paths, and planned completion dates.
• Support the development and maintenance of Integrated Master Schedules (IMS), ensuring individual project and site schedules align with overall program milestones, dependencies, and contractual requirements.
• Track multiple projects and sites simultaneously from planning and site readiness through implementation, testing, acceptance, and closeout.
• Coordinate site readiness activities, including site access, personnel availability, travel, equipment and material delivery, technical prerequisites, installation windows, and customer availability.
• Coordinate and track site access and country/theater clearance requirements for CONUS and OCONUS project activities, including Visit Authorization Requests (VARs), Aircraft and Personnel Automated Clearance System (APACS) requests, Base Access Control Office (BACO) requirements, installation access, and other applicable host-country, combatant command, theater, installation, or customer-specific clearance and access requirements.
• Coordinate with travelers, security personnel, government points of contact, site representatives, and other stakeholders to ensure required access and clearance documentation is submitted accurately and within required lead times.
• Track the status, approval, expiration, and renewal of site access requests and country/theater clearances and identify potential access-related impacts to project schedules, travel, and implementation activities.
• Identify scheduling conflicts, dependencies, delays, resource constraints, access issues, and potential roadblocks; assess their impact and communicate concerns to Project Managers and appropriate stakeholders.
• Coordina…