Facilities Coordinator - Office Services

WHAT LJA HAS TO OFFER

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.

WHAT MAKES LJA DIFFERENT

At LJA, our employee-owners take pride in their work and their workplace. We're guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

POSITION OVERVIEW: As a Facilities Coordinator at LJA Business Solutions, you will play a key role in keeping our offices running smoothly and safely. You will oversee vendor relationships, coordinate maintenance and repairs, support new hire and relocation setups, and ensure facilities standards are consistently met. This is a hands-on role where no two days are alike - from resolving urgent requests to planning long-term improvements, you will directly impact the employee experience and operational efficiency across LJA's offices.

A TYPICAL DAY MIGHT INCLUDE:

• Providing regular updates to stakeholders on facility conditions and service requests
• Reviewing and completing Fresh Service tickets with accuracy and follow-through
• Coordinating and scheduling preventive and routine maintenance activities
• Managing vendors - identifying providers, obtaining COIs/W-9s, reviewing proposals, overseeing performance, and processing invoices
• Supporting HR, IT, and business leaders with workspace setups for new hires, including workstation prep, supplies, access cards, and IT coordination
• Coordinating office relocations, space assignments, and floor plan updates
• Inspecting progress on renovations, build-outs, and office improvements
• Overseeing preventive maintenance of HVAC systems, office equipment, and facility infrastructure
• Conducting monthly and quarterly site safety inspections
• Providing onsite support to departments with special requests or facility needs

REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

• High school diploma or equivalent
• Valid driver's license with a clean driving record

REQUIRED QUALIFICATIONS:

• 1+ years of experience in facilities support
• Strong customer service with excellent written and verbal communication skills
• Ability to multitask, stay organized, and meet demanding deadlines
• Proficiency with Microsoft Office
• Willingness and ability to:
• Travel up to 75%
• Lift up to 50 lbs., bend, walk, kneel, push/pull, stand for extended periods, and work on ladders
• Pass background checks, drug screenings, and maintain ongoing eligibility for company travel and security access

IDEALLY, YOU SHOULD ALSO HAVE:

• Experience in facilities coordination, construction support, or vendor management
• Familiarity with preventive maintenance and safety compliance practices
• Experience using Fresh Service or other ticketing software
• A reputation for being detail-oriented, adaptable, and proactive in a fast-paced environment

LEVEL UP WITH LJA

At LJA, we're 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000+ employee-owners (and growing), we're building something big! We want you to be part of it. Your future grows here.

• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year's.
• Comprehensive…