Administrative Assistant; Accounting Support

Position: Administrative Assistant (Accounting Support)
About Us

At Apple Roofing, our purpose is to build a sweeter experience - for our teammates, our customers, and our partners. We do this by putting people first, making it easy, and doing the right thing.

Role Overview

We are seeking a high-energy, detail-oriented, and accounting-savvy Administrative Assistant to join our team in our Fort Myers, FL office. This role is ideal for someone who brings strong organizational skills, a proactive mindset, and a genuine passion for supporting both administrative and financial functions. In addition to traditional front-office responsibilities, this role will support basic accounting tasks such as accounts payable/receivable, AIA billing, and bookkeeping.

The ideal candidate is not only accurate and efficient with data but also thrives in a fast-faced, people-first environment where culture fit is just as important as capability.

What You'll Do:

* Accurately and efficiently input company leads into our database.

* Verify incoming lead data/emails for accuracy and completeness.

* Answer and direct incoming phone calls to appropriate personnel or departments.

* Greet visitors in a professional and friendly manner.

* Provide general administrative support, such as filing, copying, and data entry.

* Maintain the reception area to ensure it is clean, organized, and welcoming.

* Monitor and manage office supplies and reorder as necessary.

* Collaborate with internal departments to ensure data and records accuracy.

* Assist with accounts payable and receivable processes.

* Support accounting functions, including familiarity with AIA billing and basic bookkeeping.

* Utilize or learn systems such as Quick Books, Acculynx, and Sage Intacct (preferred but not required).

* Identify areas for process improvement and make efficiency recommendations.

* Prioritize and manage multiple tasks and deadlines effectively.

* Perform other duties as assigned.