Office Assistant

Andrew Sitework is a premier public infrastructure contractor specializing in water, sewer, roadway, and sitework projects exclusively for municipalities, counties, and public agencies across Florida. Since 2008, we have built a reputation for precision, compliance, and delivering complex projects on time and within budget. We are currently seeking an office assistant to join our team in Fort Myers, Florida.

• Competitive salary based on experience
• Health, Dental, and Vision Insurance.
• 5-day work week with excellent work-life balance.
• Opportunity to work on meaningful public infrastructure projects that improve Florida communities.
• Supportive team environment and a stable, growing company.

• High school diploma or equivalent required
• Previous office or administrative experience preferred
• Construction, accounting, estimating, or project management experience is a plus
• Proficiency with Microsoft Excel, Word, Outlook, and general computer applications
• Quick Books or construction software experience is a plus
• Strong organizational and time-management skills
• Excellent attention to detail
• Comfortable working with numbers, spreadsheets, and detailed documentation
• Ability to communicate professionally with employees, vendors, subcontractors, and customers
• Ability to handle multiple assignments and changing priorities
• Dependable, punctual, and willing to learn
• Ability to handle confidential company and employee information appropriately

We are looking for someone who wants to become an important part of our office team rather than simply perform basic clerical duties. This position will have exposure to the entire construction process—from estimating and bidding a project, to supporting the project while it is under construction, to assisting accounting with job costs and billing. The right candidate will be organized, proactive, willing to ask questions, and interested in learning how an underground utility construction company operates.

There is an opportunity for the position to grow as the employee gains experience and becomes familiar with our projects and processes.

The ideal candidate is detail-oriented, comfortable working with numbers and documentation, and able to manage multiple priorities. Construction experience is helpful but not required. We are looking for someone who is willing to learn the business and grow into additional responsibilities over time.

Key Responsibilities
Estimating Support
Assist estimators with preparing and organizing bid documents
Download, save, print, and organize project plans, specifications, and bid information
Maintain electronic bid folders and estimating files
Assist with subcontractor and vendor quote requests
Follow up with vendors and subcontractors for pricing
Organize quotes and supporting documentation for upcoming bids
Maintain vendor and subcontractor contact information
Assist with bid calendars, deadlines, and submission requirements
Help prepare bid packages and other estimating documentation
Project Management Support
Provide administrative support to project managers and project coordinators
Set up and maintain project folders and documentation
Assist with submittals, purchase orders, change orders, and project correspondence
Collect and organize field paperwork, delivery tickets, receipts, and daily documentation
Assist with tracking project quantities and supporting documentation
Maintain subcontractor and vendor documentation
Help coordinate communication between project managers, field personnel, vendors, and customers
Assist with preparing documents needed for project billing and closeout
Track outstanding project documents and follow up as needed
Accounting Support
Assist with accounts payable and…