Magistrate Assistant; Lee

• Great working environment
• Growth and Development Opportunities
• Competitive Benefits Package
• Paid Time Off (Vacation and Sick)
• Public Service Loan Forgiveness Qualifying Employer
• Tuition Assistance
• Paid Holidays
• Retirement Plan Options
• 457 Deferred Compensation Plans

The General Magistrate Assistant is a responsible position that performs complex, high-level clerical duties to support the Magistrate’s Office; and is responsible for scheduling, case coordination, case research and preparation, and docket management. The General Magistrate Assistant is responsible for handling a high volume of cases and case inquiries and must be able to handle a multi-line telephone system and perform general office duties.

A thorough knowledge of family law practices, procedures, court forms and legal terminology is necessary. The General Magistrate Assistant must be able to assist the Family Court Magistrate team with conducting document review, preparation of court reports and referrals, and completion of court orders. The General Magistrate Assistant uses the guiding principles of differentiated case management (DCM) to calendar case events and progress cases within the court system in a timely and efficient manner.

This position is part of a Unified Family Court team and must be able to work well under pressure, communicate clearly, and work well with the judiciary and court employees. The General Magistrate Assistant is required to track and maintain statistical reports. Work is performed with minimal supervision by the Civil/Family Division Director and Magistrates. Work performance is evaluated by accuracy and efficiency of work provided, timeliness of duties, and by feedback from the public and other agencies.

A variety of working relationships are established with court personnel, judges, non-judicial officers, vendors, judicial assistants, and the general public.

Primary responsibilities of the General Magistrate Assistant include the following: (1) Administrative Support; (2) Docket Management; (3) Customer Service; (4) Other Duties Assigned.

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

• Perform administrative and support services for the Magistrates to meet court performance standards and goals
• Utilize differentiated case management techniques for scheduling case events
• Type and prepare documents, orders, reports, referrals and other related paperwork
• Conduct document review, monitor case status and perform case research
• Perform mail support functions including: conduct mail run sort mail, distribute mail, disseminate faxes
• Organize internal workflow process
• Compile statistical information, enter data, and prepare reports
• Type letters, memos, and documents

• Conduct case research and prepare court files
• Schedule case events, hearings and trials
• Coordinate and schedule meetings
• Prepare and distribute court dockets
• Coordinate hearing room location
• Maintain Magistrates’ calendar

• Answer a multi-line phone system and assista high volume of case inquiries
• Provide case information and general information on court process and procedures
• Assist litigants and attorneys, in person and phone
• Assist case management teams with case information

• Other administrative responsibilities and duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty…