Guardian Ad Litem Office, 20Th Circuit- Ops Administrative Assistant

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Date:
Oct 12, 2026

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885456

Agency:
Justice Administrative Commission

Working Title:

GUARDIAN AD LITEM OFFICE, 20TH CIRCUIT- OPS ADMINISTRATIVE ASSISTANT I -

ABOUT THE ORGANIZATION AND THE OPPORTUNITY

The Statewide Guardian ad Litem Office is Florida’s award-winning, state-funded child advocacy organization that provides independent legal representation to abused, abandoned and neglected children in Florida’s dependency court proceedings. The Office upholds the highest standards of integrity, excellence and child centered representation. The Guardian ad Litem Administrative Assistant I performs a variety of secretarial, administrative support, and clerical duties assisting an administrator and/or professional staff in managing the daily operations and support functions of a circuit Guardian ad Litem Office.

More information about the Statewide Guardian ad Litem Office can be found rdianadlitem.org

This is a part-time Other Personal Services (OPS) position that will work up to 20 hours per week in the Florida Guardian ad Litem Office located at 1700 Monroe Street, Suite 6001, Fort Myers, FL 33901.

ABOUT THE WORK

The Administrative Assistant will work with the Circuit Director and Recruiter to provide general office support to the Circuit Director, staff, and Guardian ad Litem volunteers as requested:

• Maintaining calendars to coordinate workflow and meetings
• Setting up and coordinating meetings, conferences and visits
• Supporting virtual meetings and conferences using an online platform such as Zoom or TEAMS
• Facilitating the communications approval process related to volunteer email blasts
• Maintaining accurate records related to volunteers
• Monitor and records invites, RSVPs, and attendance related to events
• Supports recruitment and retention activities pertaining to volunteers

Establishes collaborative, customer focused, working relationships with all members of the circuit wide GAL staff and volunteers as well as others that the GAL office interacts with.

• Arrange conferences, prepare materials for and participate in training sessions.
• Collect data for statistical reports.
• Provide information to volunteers, personnel and the public.
• Establish working relationships with staff, community organizations, vendors, volunteers and the public.
• Other administrative duties as assigned.
• Work is performed under general supervision.

The Administrative Assistant must be able to demonstrate proficiency in the use of personal computer applications such as Excel, Word, Adobe and Outlook. This position will be tasked with typing correspondence, preparing or updating reports and charts in Excel, scanning and submitting volunteer training records in Optima, and can produce timely, accurate and error free communications and reports.

The Administrative Assistant may be expected to work both independently and under the guided supervision of the Circuit Director and MUST be able to exercise discretion in dealing with confidential and sensitive information.

ABOUT THE KNOWLEDGE,

SKILLS AND ABILITIES

• Knowledge of and ability to use correct English grammar, spelling, and punctuation.
• Knowledge of and ability to perform basic mathematical operations and simple statistics.
• Ability to plan and prepare reports, correspondence, and charts in a variety of formats.
• Ability to use a variety of computer applications.
• Ability to organize work, establish priorities, and meet deadlines.
• Ability to organize and /or automate office procedures and maintain an effective filing system.
• Ability to manage multiple assignments…