Government Operations Consultant Ii Job Fort Myers area,Florida USA,Administrative/Clerical

Position: GOVERNMENT OPERATIONS CONSULTANT II - 37010356
GOVERNMENT OPERATIONS CONSULTANT II

- Position Overview and Responsibilities:

The Florida Department of Environmental Protection protects, conserves and manages the state’s natural resources and enforces its environmental laws. Each position works together as a whole to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy.
This position is a highly independent administrative support position responsible for continued development, implementation, and effective management of key processes and programs within the District’s Regulatory and Business Planning Programs. The incumbent is expected to conduct organizational evaluations of office procedures, provide technical assistance and aid in the development of procedures to assist the South District to operate more efficiently and effectively.

The incumbent works closely with the District Director, Assistant Director (CAP), Permitting Program Administrator, and Support Services Administrator to identify problems, recommend improvements, and implement solutions that add value to internal and external customers.

Personnel:

Under the direction of the Team Coordinator Lead, ensures all District recruitment and reclassification activities are conducted in accordance with DEP directives, policies, and guidelines.
Routinely handles confidential information to include maintaining the district’s personnel files, documents, reports, and other personnel materials.
Serves as the backup District HR Liaison for personnel action requests (PAR) approvals.
Assists with the coordination of recruitment activities including staffing requisitions, compiling applications, finalizing job offers and storage of recruitment packages.
Assists with employee onboarding and the orientation needs of new employees to include disseminating necessary information regarding administrative policies and procedures, employment, and benefits to new employees as needed.
Prepares documentation for in-processing and out-processing employees as needed.

Travel and Training:

Coordinates and tracks staff development/training and assists in determining training needs.
Coordinates travel and training for all staff in the South District.
Assists South District Staff with the coordination of meetings, teleconferences, presentations, vehicle reservations and accommodations as needed.
Maintains a working knowledge and current understanding of all policies, procedures, and approval requirements relating to travel.
Acts as the District’s Lead Training Liaison.
Works with leadership on staff training requests and coordinates timely approvals and travel authorizations.
Tracks staff trainings events in the People First Learning Management System (LMS).

Procurement:

Coordinates purchasing and procurement of commodities and services for all staff in the South District.
Coordinates accounts payable activities for the South District. Responsible for coding and processing of all invoices for payment within specified time requirements, which includes ARIBA requisitions, travel, P-Card transactions, and miscellaneous reimbursements.
Accurately enters all P-Card expenditures, monthly MFMP payments into expense tracker.
Researches product and vendor information using the My Florida Market Place (MFMP) eProcurement system. Prepares invoices for payment in MFMP.
Manage contracts for office equipment (Postage machines, Fed Ex etc.).
Maintains a working knowledge and current understanding of all policies, procedures, and approval requirements relating to purchasing goods and services.
Works directly with vendors to resolve purchasing issues and maintains professional relationships with all vendors.
Ensures office supply inventory is maintained, equipment needs are…