Accounts Payable Specialist

Summit Utilities, Inc. is a growing natural gas utility company providing safe, reliable, and clean burning natural gas service to homes and businesses in Arkansas, Colorado, Maine, Missouri, and Oklahoma. Join our team and help us bring warmth and energy to everything we do.

We have an exciting opportunity for an Accounts Payable Specialist based in Fort Smith, AR.

This position’s responsibilities include processing, coding, and reconciling Accounts Payable to ensure timely payments to vendors and accurately capturing payable transactions in the General Ledger.

• Process Accounts Payable daily for multiple companies
• Daily processing of mail, scanning invoice to AP email inbox for processing
• Daily indexing, routing, inputting, and processing of invoices
• Verify invoice coding approvals
• Daily coordination of invoice submission with Accounts Payable team
• Completing weekly payment file submission to bank for check processing, ensuring all ACH payments are completed properly.
• Reconcile Accounts Payable by matching vendor statements with invoices
• Assist in resolving purchase order, contract, invoice, or payment discrepancies and documentation
• Verify vendor accounts by reconciling monthly statements and related transactions
• Set up and maintain vendor account records, regularly checking for supplier profile completion and correct tax status.
• Review, reconcile and process company credit card expenses and reconcile credit card accounts payable at month end
• Review and process employee’s expense reimbursements and resolve any discrepancies
• Assist with monthly close process, e.g., follow up on all non-invoiced receipts to obtain and match invoices before month end
• Collect and maintain W-9 records, verify supplier profile completion.
• Annual processing of form 1099s
• Utilize, maintain, and verify paperless document storage filing system.
• Remain updated on regulatory/audit compliance as it pertains to Accounts Payable
• Continually monitor the Accounts Payable process and make recommendations to management for improved processes
• Educate business users on the proper Accounts Payable processes to ensure timely and accurate payment of all invoices
• Participate in the ERP system integration and ensure effective migration to new system processes and procedures
• Work effectively and on a timely basis with all departments within the organization
• Protect organization’s value by keeping information confidential

• Act as backup for the rest of the Accounts Payable team
• Special projects or other duties as assigned
• Perform filing or other general office tasks as time permits

• High school or General Equivalency Degree required
• Bookkeeping or accounting degree desirable
• Three years of experience in accounting/bookkeeping

• High level of accuracy, efficiency, and attention to detail
• Knowledge of Oracle/SAP ERP system
• Intermediate to higher level Microsoft Office skills with advanced Excel skills
• Strong accounting principles:
  General Ledger, understanding of debits and credits, accruals, and reversals
• Intermediate understanding of cash flow management
• Ability to establish excellent relationships with all levels of employees and company’s vendors
• Thorough understanding of the full bank reconciliation process
• Strong understanding of vendor legal requirements and purchase orders
• Experience in handling construction accounts payable is desirable
• Excellent time‑management skills with the ability to multi‑task numerous functions
• Independent and self‑motivated worker
• Good communication skills and ability to work well with others
• Fast typing speed (ten key) and ability to keep pace with a high‑volume environment

Summit offers competitive pay and medical/dental/vision and other benefits that provide flexibility, choice, and support to our employees when they need it most.

Summit Utilities, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or protected veteran status, and will not be discriminated against on the basis of disability or veteran status.

Fort Smith, AR $50,000.00–$55,000.00