Administrative Specialist III - Early College Programs

** Education & Work Experience**:
* Performs all phases of reception and clerical duties for the department and for the executive director, including answering phones, greet, direct and provide general information for employees and visitors, typing of documents, student files. This includes assistance in answering phones and greeting visitors at the Peak Innovation Center.
* Coordinate all purchases and tracking for required instructional and administrative supplies as well as purchases for student licensures.
* Responsible for a variety of assigned reports, projects, and documentation included in the taking and recording of student attendance and maintains staff calendars. This includes managing daily records of student arrival/departure.
* Performs data entry and updates concurrent student records in appropriate databases.
* Responsible for entering mileage and travel needs for faculty, staff and students.
* Organize details for staff meetings, programs, and other events by arranging times and facilities.
* Knowledge of the basic policies of the university and student conduct.
* Problem solving – Ability to identify and resolve problems in a timely manner; and to gather and analyze information skillfully.
* Interpersonal skills – Ability to maintain confidential information with absolute discretion in all matters including staff, student grades, attendance, and discipline.
* Ability to remain open to other’s ideas and try new things.
* Communication Skills – Ability to write and speak clearly and persuasively in positive or negative situations; professional group presentation skills; read and interpret written information. Ability to edit work for accuracy and thoroughness and to monitor own work to ensure quality. Requires STRONG attention to detail.
* Planning/Organizing – Ability to prioritize and plan work activities; use time efficiently; and develop realistic action plans.
* Adaptability – Ability to adapt to changes in work environment, manage competing demands, and deal with frequent changes, delays or unexpected events.
* Dependability – Ability to arrive at work on time, consistently; follow instructions; respond to administrative direction; and solicit feedback to improve performance.

The University of Arkansas - Fort Smith is a vibrant mid-sized public university dedicated to breaking the higher education mold by bringing truly transformative, hands-on experiences to every student. From high school seniors to senior professionals, first-generation students to second-chancers, our goal is to provide a high-quality, future-focused education that honors each student's unique, personal situations and goals. Our tiered approach to learning offers students access to more than 80-degree plans and programs including certificate, associate, bachelor's, and master's degrees.

We seek to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse population of Arkansas, to maintain the excellence of the university, and to offer our students richly varied disciplines, and perspectives.

Located on the Arkansas-Oklahoma border and situated in a region of lakes, Fort Smith is the second-largest city in Arkansas and features a vast array of cultural activities, shopping, dining, and entertainment, including a thriving downtown entertainment district. Parks, trails, and water recreation are all within the city limits, and true outdoor enthusiasts will find the area’s lakes, streams, and mountains offer adventure only minutes away from campus.

Fort Smith was recently named by Forbes as the number one city in America for the cost of living, and a top city in the nation for the highest-paying tech jobs. The city is within easy driving distance of Tulsa, Kansas City, Dallas, Little Rock, and Memphis.

The below report is provided in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and the Higher Education Opportunity Act (HEOA).The report will provide you with information on campus safety and security including information on various policies and procedures for reporting crime, safety and security prevention and protection programs, victim assistance services, fire safety, and other materials to assist you in maintaining your safety and security.
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