Office Administrative Assistant to Legal Counsel

Fort Smith Public Schools LEGAL DEPARTMENT - Fort Smith, Arkansas Open in Google Maps

This job is also posted in Arkansas Jobs In Ed , and Fort Smith Public Schools

Job : 5953363

Final date to receive applications: Posted until filled

Posted: Oct 07, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

POSITION TITLE: Office Administrative Assistant to Legal Counsel

FLSA: Non-Exempt

REPORTS TO: Legal Counsel

TERMS OF EMPLOYMENT: Days and benefits will be specified in the employee contract. Contract will be prorated based on the actual start date.

DISTRICT VALUES

• We will always put student needs first.
• We believe relationships matter.
• We expect accountability.
• We operate with transparency.
• We prioritize student and staff safety.

QUALIFICATIONS

• High school diploma or equivalent required
• Educational office training preferred
• Strong computer skills and proficiency in Microsoft Office (Word, Excel, and PowerPoint) and Google Suite (Docs, Sheets, Slides)
• Strong organizational and interpersonal skills

ESSENTIAL JOB FUNCTIONS

• Assist with the scheduling and management of legal counsel’s calendar - scheduling meetings, tracking essential tasks, and legal deadlines.
• Maintain prompt and regular attendance
• Maintain and update records, including invoices, receipts, and expense reports.
• Organize and file documents in a systematic and easily retrievable manner - streamline document management systems to ensure files, legal guidance documents, and research materials are systematically categorized and easily searchable.
• Verify data for accuracy and completeness, identifying discrepancies for correction.
• Assist with review and formatting of legal correspondence, contracts, notices, agendas, and briefs as directed by legal counsel
• Assist legal counsel in creating educational and training presentations
• Assist with Freedom of Information Act (FOIA) requests - log and track requests, calendar response deadlines and help gather records for counsel review
• Ability to assist legal counsel with legal research - searching and retrieving relevant statutes, case law, and regulations
• Open, sort, and distribute interoffice and regular mail.
• Input data for recordkeeping in multiple software systems.
• Respond to written and verbal inquiries from a variety of internal and external sources for the purpose of providing information and/or providing direction.
• Monitor copy and fax machines, and telephones, and place service calls as necessary.
• Ability to produce brochures, handbooks, notebooks, flyers, and meeting agendas.
• Type correspondence, reports, process evaluations, and do general filing and typing.
• Answer phones and make appropriate calls as directed, receive messages, and respond to any inquiries by staff, parents, or patrons of the district.
• Attend meetings/trainings as required by administration.
• Must have strong computer skills and proficiency in Microsoft Office (Word, Excel, and PowerPoint) and Google Suite (Docs, Sheets, Slides).
• May be required to work additional hours as directed.
• Maintain confidentiality.
• Present and communicate in a professional manner.
• Familiarity with, or commitment to learning district policies
• Ensure compliance with district policies and state regulations.
• Collaborate with other departmental staff to streamline processes and improve overall operations.
• Demonstrates the ability to maintain positive professional working relationships with others
• Maintains emotional control under stress
• Other duties as assigned by supervisor.

These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

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