Transfer and Graduation Specialist

FORT VALLEY STATE UNIVERSITY (FVSU), a state and land‑grant institution of the University System of Georgia, invites applications for the position of Transfer and Graduation Specialist.

Fort Valley State University is an affirmative action, equal opportunity institution and does not discriminate against applicants, students, or employees on the basis of race, gender, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status.

This position is responsible for coordinating key academic record functions, including transfer credit processing, graduation services, and student record maintenance.

• Evaluates and processes transfer credit documentation to ensure accurate application of academic credits in accordance with university policies and procedures.
• Processes graduation applications, verifies degree requirements, and coordinates graduation exercises in collaboration with campus departments to ensure successful commencement ceremonies.
• Maintains and updates change‑of‑major forms, ensuring student records are accurate and properly documented in the student information system.
• Assists students, faculty, staff, and other customers by responding to inquiries in person, by phone, and via email, providing accurate information regarding academic records, graduation requirements, and university policies.
• Oversees the mailing and distribution of diplomas, ensuring accuracy, confidentiality, and timely delivery to graduates.
• Performs other duties as assigned.

• Bachelor’s degree in a course of study related to the occupational field required.
• More than two years of related experience required.

• Knowledge of Banner and Degree Works.
• Knowledge of Microsoft Word and Excel.
• Knowledge of departmental requirements.
• Skill in evaluating information on transcripts.
• Skill in computer operations.
• Skill in interpersonal communication.
• Skill in public speaking.
• Skill in administrative duties.

The work is typically performed while sitting at a desk or able and intermittently sitting, standing, stooping, bending, or crouching. The employee occasionally lifts light objects. The work is typically performed in an office, library, computer room, or a very noisy place.

Contacts are typically with Admissions Office, College of Agriculture, Graduate Studies department, College of Arts & Sciences, College of Education, Financial Aid Office, Student Success & Enrollment department, and Academic Affairs department. Contacts are typically to provide services; to give or exchange information; and to resolve problems.

• The Registrar assigns work in terms of general instructions. The supervisor spot‑checks completed work for compliance with procedures, accuracy, and the nature and propriety of the results.

The University System of Georgia is comprised of 26 institutions of higher education and learning. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://(Use the "Apply for this Job" box below).

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://.