Staff Accountant- Travel and Expenses

Fort Valley State University (FVSU), a state and land‑grant institution of the University System of Georgia, invites applications for the position of Staff Accountant – Travel and Expenses
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Fort Valley State University is the only 1890 land‑grant university in Georgia and a comprehensive institution that serves over 2,800 students. The university’s 1,365‑acre campus is Georgia’s second‑largest public university by area.

FVSU is an affirmative action, equal‑opportunity institution and does not discriminate against applicants, students, or employees on the basis of race, gender, ethnicity, national origin, sexual orientation, religion, age, disability, marital status, or veteran status.

This staff‑level role performs specialized duties in support of assigned university accounting functions. Responsibilities include entry‑level to mid‑level accounting operations such as reconciliation, analysis, and review. The position is responsible for university travel, general ledger support, restricted accounting functions, capital asset management, preparation and posting of journal entries, and generation of complex reports related to treasury and cash services. The role also supports financial reporting.

• Act as point person for all University travel.
• Audit travel reimbursements for payment and cash advance.
• Reconcile travel/accounts payable to include all prepaid accounts against general ledger.
• Deliver campus‑wide travel and cash expense services.
• Perform entry‑level to mid‑level accounting and reconciliation tasks related to general, treasury, student accounts, restricted, or auxiliary funds.
• Handle all treasury functions and banking support, including reconciliations of university cash and investment accounts, general ledger issues, electronic banking transactions, and related processes.
• Work with the Student Financial Services Office on cash compliance and posting of receipts to the Cash Receipting subsidiary ledger (Banner).
• Enter and generate journal entries.
• Verify accuracy and validity of posting and accounting transactions during monthly and year‑end general ledger close processes, loading of interfaces from subsidiary ledgers, and posting subsystem journals into the GL.
• Perform asset management processes, including entering assets into the management module, running month‑end and year‑end processes, and reconciling the capital ledger.
• Assist in designing policies and procedures to improve financial processes and establish solid internal controls and compliance on campus.
• Monitor and maintain accurate records, databases, and other documents to support general and custodial funds.
• Provide support to other staff within the Comptroller’s Office and related departments; work with management, employees, and others to resolve complex accounting issues.
• Follow written and verbal instructions and communicate and collaborate with colleagues, project managers, sponsors, and others.
• Understand and apply university, Board of Regents, state, federal, and other policies and procedures, specifically concerning grants and contracts.

• Bachelor’s degree in a related field from an accredited institution.
• More than two (2) years of related experience in university or higher‑education accounting.
• Ability to pass a background check, including a consumer credit check.

• Proficiency with computers and job‑related software programs.
• Advanced Excel skills (formulas, pivot tables, spreadsheet development).
• Knowledge of generally accepted accounting principles (GAAP).
• Knowledge of university and state policies and procedures.
• Knowledge of funding agency regulations such as OMB Circulars and EDGAR.
• Customer service, decision‑making, and problem‑solving skills.
• Strong interpersonal skills and ability to interact with the public and staff.
• Strong oral and written communication skills.

• Work is typically performed while sitting at a desk or table in an office setting.
• May require lifting 50 pounds or less.

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization. For more details on the USG Statement of Core Values and Code of Conduct, see the USG Board Policy 8.2.18.1.2. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom, available at https://(Use the "Apply for this Job" box below)..