Staff Accountant- Travel and Expenses

Job Summary

Fort Valley State University, the only 1890 land‑grant university in Georgia and a comprehensive institution serving over 2,800 students, invites applications for Staff Accountant – Travel and Expenses. The position performs entry/mid‑level accounting operations, including reconciliations, analysis, and review, specifically supporting university travel, general ledger, restricted accounting functions, capital asset management, journal entries, and complex treasury and cash service reports. Accounting and reconciliation skills, strong communication, and time management are essential.

The role also supports financial reporting.

• Act as point person for all university travel.
• Audit travel reimbursements for payment and cash advance.
• Reconcile travel/accounts payable, including all prepaid accounts against the general ledger.
• Deliver campus‑wide travel/cash expense reporting.
• Perform a variety of entry‑to‑mid‑level accounting and reconciliation tasks related to general, treasury, student accounts, restricted, or auxiliary funds.
• Oversee all treasury functions and banking support, including reconciliations of university cash and investment accounts, general ledger issues and funding, and electronic banking transactions.
• Work with the Student Financial Services Office on cash compliance and posting of receipts to the Cash Receipting subsidiary ledger (Banner).
• Enter and generate journal entries.
• Verify accuracy and validity of posting and accounting transactions; assist with monthly and year‑end general ledger close processes, loading interfaces from subsidiary ledgers, and posting subsystem journals into the GL.
• Perform asset management processes, including entering assets into the management module, running month and year‑end processes, and reconciling the capital ledger.
• Assist with designing policies and procedures to improve financial processes and establish internal control and compliance.
• Monitor and maintain accurate records, databases, and documents to support general and custodial funds.
• Provide support to other staff within the Comptroller’s Office and resolve complex accounting issues on a regular basis.
• Follow written and verbal instructions, and collaborate with project managers, sponsors, and other employees.
• Apply university, Board of Regents, state, and federal policies, especially regarding grants and contracts.

• Bachelor’s degree in a related field from an accredited institution.
• More than two (2) years of related accounting experience.
• Ability to pass a background check, including a consumer credit report.
• Knowledge of computers and job‑related software programs.
• Proficiency in Excel (spreadsheets, formulas, pivot tables).
• Knowledge of generally accepted accounting principles (GAAP).
• Knowledge of university and state policies and procedures.
• Knowledge of funding agency regulations such as OMB Circulars and EDGAR.
• Customer‑service skills, decision‑making, and problem‑solving abilities.
• Interpersonal communication skills for interacting with the public and fellow staff.
• Oral and written communication skills.

Fort Valley State University is an affirmative action, equal opportunity institution and does not discriminate against applicants, students, or employees on the basis of race, gender, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status.

The University System of Georgia is comprised of 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. Additional information on the USG Statement of Core Values, Code of Conduct, and related policies can be found at USG Policy Manual and at Board Policy 6.5 Freedom of Expression and Academic Freedom.

The work is typically performed while sitting at a desk or table in an office setting. The position may require lifting of 50 pounds or less.