Construction Administrative Assistant

Administrative Assistant – Construction

Now hiring an Administrative Assistant for a Construction company in Fort Walton Beach, FL
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Construction Admin Assistant (CAA) will handle all aspects of the construction process. This is an IN-PERSON position (NOT remote or hybrid). Primary responsibilities include (but are not limited to):

• Ensure plans are complete for construction purposes and stamped ready for permitting.
• Coordinate with real estate professionals.
• Ensure that the Blue Books for each active job are updated daily to reflect current activity.
• Obtain estimates/bids from subcontractors and suppliers.
• Update subcontractor/vendor pricing guides and contact list.
• Secure Certificates of Insurance and W‑9s for all vendors before the vendor performs any work on a Company job site.
• Prepare Purchase Orders (POs) or subcontractor agreements for each vendor.
• Enter all POs in Excel and Blue Book.
• Prepare specifications; coordinate with Interior Designer on design and materials.
• Prepare schedules for project execution.
• Prepare superintendent job site folders.
• Order materials and coordinate material drops with superintendents.
• Communicate with superintendents, Estimator, and Jimmy on progress and delays; resolve all issues in a timely manner.
• Field all requests and inquiries from subcontractors, suppliers, buyers/clients, real estate professionals, and Company staff.
• Prepare walkthrough paperwork for superintendents; completion of walkthrough paperwork.
• Prepare new home Closing Books.
• Ensure that all utilities are terminated the day of closings.
• Field all warranty calls and contact appropriate subcontractors to address problems in a timely manner.

• 2-3 years experience in the construction industry is preferred, but willing to overlook for someone with a strong work ethic and who is experienced with Excel.
• Proficiency with Microsoft Office (Outlook, Word, Excel, etc.)
• Strong organizational skills
• Strong communication skills
• MUST be dependable and on‑time each day

7:00am – 4:00pm (1 hour unpaid lunch)

Position starts at $24.00/hr.

• Six paid holidays (major holidays)
• Employer‑paid health insurance (Employer pays 75% for the employee after 60 days)
• One week vacation (after one year worked)

TEL Staffing complies with all regulations enforced by the EEOC. TEL Staffing is a drug‑free workplace.

This position is Temp to Hire. No benefits are offered during the Temp period.