Administrative Assistant Healthcare Specialist

Administrative Assistant Healthcare Specialist

Position provides direct administrative and clerical support to the Healthcare Specialist program and serves as a back‑up for the School of Health Sciences. This position entails independent work effort, maintaining confidentiality, and developing strong working relationships both inside and outside the department.

• Performing receptionist duties such as greeting students and answering telephone inquiries.
• Prepare reports, rosters, and program announcements at the request of supervisor, faculty, and/or Dean.
• Work in conjunction with program chair/faculty to build and update course schedules.
• Respond to student concerns regarding advising, degree structure, scheduling conflicts, change in enrollment status and account holds; refers students to appropriate offices.
• Copy, collate and distribute materials.
• Schedule meeting rooms.
• Complete purchase requisitions for office and teaching supplies, food, and equipment along with work orders, and other college forms as needed.
• Attend program/school meetings and advisory committee meetings as requested; may also be requested to take minutes at those meetings.
• Enter student information after forms are completed by faculty (program changes, registration, etc.) as needed and maintain student files.
• The above list of duties and responsibilities are not to be construed as an exhaustive list.
• Other duties logically associated with the position may be assigned.

• Medical, dental, vision, life, spouse/child life insurance, long‑term disability, short‑term disability and other voluntary benefits.
• Retirement plan with 10% employer contributions, no match necessary, no waiting period for enrollment, 2‑year vesting period.
• Employer contribution to Health Savings Account (with Choice Plan medical insurance).Free Ivy Tech tuition for employee, spouse, and dependents.
• Tuition reimbursement at other institutions for higher degree pursuits.
• Eligible employer under the DOL Public Service loan forgiveness program.
• Professional development opportunities.
• Paid time off: vacation and sick time accrued biweekly.
• Paid holidays: 9 days plus winter break (Dec 25–Jan 1).

• High school diploma or equivalent.
• Associate degree or higher preferred.
• Two years related experience preferred.
• Excellent communication and customer service skills and professional conduct.
• Proficient in Microsoft Office and ability to learn new software platforms.
• Ability to work in a team‑oriented environment.
• Ability to consistently meet deadlines.
• Attention to detail.

Selected candidate will be subject to pre‑employment background checks, including criminal history checks, and any offer of employment will be contingent upon that outcome. Official transcripts are due at hire.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age, or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions.

Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Location:

Fort Wayne, IN | Salary: $55,000.00–$65,000.00 |

Employment type:

Full‑time | Seniority level:
Entry level | Job function:
Administrative | Industries:
Higher Education