Brentwood | Secretary​/Treasurer

Brentwood | 8hr 52wk Secretary/Treasurer

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Perform a variety of secretarial, basic accounting and administrative assistant duties to relieve the Principal of administrative and clerical detail. Plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information for the Principal. Process, evaluate and record various transactions; maintain, balance, reconcile and adjust assigned accounts, payables and receivables.

Any combination equivalent to: graduation from high school and four years of increasingly responsible clerical or accounting experience. The employee must have strong office, computer, public relations and oral and written communication skills. Incumbents must possess knowledge of the terminology, practices and procedures of assigned office.

• Provide confidential secretarial and administrative support services to the Principal; assure smooth and efficient office operations; assist with coordinating and assure proper and timely completion of office projects and activities; plan, coordinate and organize office activities and coordinate flow of communications and information; establish and maintain filing systems; request Certified and Classified Substitutes; provide back‑up health services, administer basic first aid to students, dispense medication in accordance with FWCS policies and physician instructions when nurse is not in the building;
  
  receive, sort, and route incoming mail as needed.
• Serve as the primary secretary to the Principal and Assistant Principal; compose, independently or from oral instructions, note or rough draft, a variety of correspondence; review, revise, edit, format and proofread a variety of documents and information; provide public relations and liaison services; initiate, screen and receive telephone calls; take, retrieve and relay messages as needed; respond to requests, complaints and questions from staff and the public.
• Receive visitors, including administrators, staff, students and the public; provide assistance or direct to appropriate staff; exercise independent judgment in resolving a variety of issues and problems; communicate Principal’s instructions to students, parents and staff; refer difficult issues to the Principal.
• Perform a variety of clerical accounting duties in support of assigned functions as required; prepare and maintain ECA, Corporation and other reports; record daily attendance of students; enroll and withdraw students in Power School and maintain student files; process and evaluate a variety of forms, applications and documents; prepare, record timesheets, process, verify and submit payroll information; prepare, verify and process IRS Forms W‑9 and 1099 information.
• Collect, receive, verify, balance and process incoming cash and monies; process receipts, deposits, payables and checks for Extracurricular Account (ECA); balance financial accounts, Corporate and ECA funds, and ECA Bank Account; enter textbook rental receipts and fines; compile information and prepare Title 1, End of Semester and Year, Education Material Fee, 1099, equipment purchases, gifts‑grants‑donations ECA reports.
• Maintain appointment, project and activity schedules and calendars; coordinate travel arrangements and reservations as necessary; process claims and reimbursements as required; coordinate, attend, reserve facilities and equipment for a variety of meetings and events as assigned; compile and prepare agenda items and other required information and materials for meetings and other events; take, transcribe and distribute minutes as directed.
• As assigned, monitor inventory levels of office and school supplies and equipment; order, receive and maintain appropriate levels of inventory; prepare and process FWCS vouchers and purchase orders, invoices and requisitions and arrange…