Reconciliation Specialist

Job Summary

Shambaugh & Son L.P. is looking for a Reconciliation Specialist for our EMCOR National Agreement Group. This position will reconcile national agreement incentive purchases for EMCOR quarterly and/or yearly, communicating with EMCOR operating companies regarding vendor reports and/or invoices submitted and resolving any discrepancies.

• Reconcile national agreement incentive purchases for EMCOR quarterly and/or yearly
• Work with EMCOR companies and national suppliers to resolve reporting discrepancies to finalize reconciliation and ensure correct incentive is collected
• Revise and update quarterly National Purchasing input reports and inform EMCOR operating companies of new or cancelled agreements
• Communicate with companies to understand and accurately submit quarterly required documentation
• Prepare quarterly mailing to all EMCOR operating companies regarding new or cancelled agreements as well as any changes
• Updating the Vendor database, summary sheets, and electronic binder relating to national agreements to include creating PDFs
• Submitting updates to EMCOR Marketing for National Agreements SharePoint site to upload.
• Create and maintain national agreement vendor files
• Assist with breakdown of submitted quarterly documentation from EMCOR companies to prepare for reconciliation
• Other duties as assigned

• Proficient in Microsoft Excel, Word, and PowerPoint as well as Adobe Pro
• Microsoft Access experience preferred
• Attention to detail;
  Highly organized
• Ability to multi-task
• Excellent communication skills (written and verbal)
• Self-starter/motivated and a strong work ethic
• Team Player
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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