Procurement Assistant; G5

The work of the OSCE Programme Office in Bishkek (POiB) focuses on a range of security issues, from countering terrorism, border security and transnational threats such as human trafficking, to developing the country’s regions, strengthening efforts to combat corruption on all levels, as well as supporting the reform of the justice sector, implementation of election reform, gender equality and building open and resilient societies.

The work of the OSCE Programme Office in Bishkek (POiB) focuses on a range of security issues, from countering terrorism, border security and transnational threats such as human trafficking, to developing the country’s regions, strengthening efforts to combat corruption on all levels, as well as supporting the reform of the justice sector, implementation of election reform, gender equality and building open and resilient societies.

The post is located in the Procurement and Materials Management section within the Fund Administration Unit (FAU). The section is responsible for implementing internal control systems to ensure proper transparency and accountability as well as cost efficiency in material management operations and risk assessment exercises to ensure proactive and efficient mitigation of possible risks in material management. The section provides all services and functions, covering the support and guidance on procurement processes and the procurement of goods, services and works required by the POiB in accordance with the OSCE Common Regulatory Management System (CRMS).

To support the implementation of procurement and purchasing processes within the POiB by performing a range of operational, technical and administrative tasks related to procurement activities. This includes conducting market research and price analyses, processing assigned procurement cases, supporting the administration and monitoring of contracts, maintaining and regularly updating procurement plans, and ensuring timely coordination and follow-up on procurement activities in accordance with OSCE rules, regulations and established procedures.

Working under moderate supervision, the Procurement Assistant provides technical guidance and support to programme staff in developing Terms of Reference (ToR), technical specifications and Statements of Work (SoW); ensures timely updates of procurement plans in EIRENE; and manages assigned procurement processes, including the preparation of solicitation documents, evaluation reports and procurement cases for submission to the relevant approving authorities. The incumbent prepares and processes Purchase Orders (POs), Blanket Purchase Agreements (BPAs) and Contract Purchase Agreements (CPAs), monitors their implementation, and prepares procurement-related reports as required by management.

The incumbent also responds to procurement and purchasing-related queries from programme staff and implementing partners, providing guidance on applicable OSCE procurement procedures and requirements.

The Procurement Assistant reports directly to the National Procurement Officer (NP1), while the Chief of Fund Administration Unit (P3) acts as the second-level supervisor. Internal contacts are maintained with mission members across all departments and units of the POiB to coordinate procurement activities, facilitate the timely procurement of goods and services, exchange information, provide guidance on procurement-related matters, and obtain additional technical details or clarifications concerning submitted Purchase Requisition s (PRs).

External contacts are maintained with local and international suppliers, vendors and contractors to conduct market research, obtain information on available goods and services, request clarifications on submitted bids, discuss purchasing conditions and payment terms, clarify technical requirements and Statements of Work (SoW), and support negotiations on contractual terms and conditions within the scope of delegated responsibilities and in accordance with OSCE procurement procedures.

Under the overall supervision of the National Procurement Officer (NP1), the successful candidate will be tasked with the following duties:

• Reviewing and processing Purchase Requisition s (PRs) for goods, services and works submitted by POiB departments and units; analysing procurement requirements, conducting market research and comparative price analyses; identifying potential suppliers and providing…