Facilities Manager

Join to apply for the Facilities Manager role at Bridgeview Eye Partners

Fort Wayne, IN | $65,000 - $80,000

Are you the kind of person who sees a building, a piece of equipment, or a facility system and immediately thinks about how to make it run better, smoother, and smarter? If you love variety, problem-solving, and making an impact behind the scenes, this role might be your perfect match.

ESSENTIAL RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. (Use action verbs, such as assist, coordinate, develop, document, educate, greet, monitor, obtain, prepare, provide, recommend, schedule, submit, verify).

Collaboration with the Facility Director

• Work closely with the Facility Director to develop and implement facility maintenance strategies that align with organizational objectives.
• Assist in planning short and long-term capital improvements and operational budgets.
• Provide regular updates and reports on facility conditions, equipment status, and project progress.
• Support the Facility Director in compliance, safety audits, and accreditation requirements.

Facility & Asset Management

• Oversee maintenance and repair of all buildings, patient areas, and operational spaces to ensure compliance with health, safety, and industry regulations.
• Develop and implement preventive maintenance programs for all facility assets, including HVAC, plumbing, electrical, and security systems.
• Ensure proper upkeep of optical labs, exam rooms, and patient waiting areas.

Equipment Maintenance (Including Optometric Equipment)

• Help maintain and take away optometric equipment such as autorefractors, slit lamps, keratometers, phoropters, tonometers, and digital imaging systems.
• Coordinate calibration, servicing, and repairs of specialized eye care equipment with vendors and technicians.
• Ensure all diagnostic and treatment devices comply with manufacturer specifications and industry standards.

CMMS Management & Work Order Tracking

• Implement and oversee the CMMS system to schedule, track, and document all maintenance activities.
• Manage work orders, ensuring timely responses to maintenance requests and repairs.
• Maintain accurate records of equipment maintenance, asset life cycles, and inventory within the CMMS system.

Project Management & Facility Upgrades

• Work directly with Facility Director on facility improvement projects, including renovations, new equipment installations, and infrastructure upgrades.
• Work with vendors, contractors, and internal stakeholders to plan and execute projects within scope, budget, and timeline.
• Ensure projects align with safety, compliance, and operational goals.

Operational & Compliance Oversight

• Ensure compliance with state board of health, accreditation regulations and other regulatory standards for medical equipment and facility operations.
• Conduct facility inspections and ensure certifications are up to date.
• Implement and oversee safety procedures, including fire prevention and emergency response planning.

Vendor & Budget Management

• Manage contracts and relationships with external service providers, including but not limited to janitorial, HVAC, electrical, and medical equipment vendors.
• Work with the Facility Director to develop and oversee the maintenance budget, ensuring cost-effective solutions for repairs and upgrades.
• Maintain inventory of facility supplies, spare parts, and emergency repair materials.

Team Leadership & Training

• Lead and train maintenance staff to ensure efficient facility operations.
• Provide guidance on troubleshooting and preventive maintenance best practices.
• Promote a culture of safety and continuous improvement.

Other Responsibilities

• Excellent organizational skills and attention to detail.
• Strong proficiency in office software, including Microsoft Office (Word, Excel, Outlook, Teams).
• Effective written and verbal communication skills, with a strong customer service orientation.
• Ability to work independently and manage multiple tasks with changing priorities.
• Maintain compliance with the organization’s confidentiality policy in accordance with the Health Insurance Portability and Accountability Act (HIPAA).
• Monitor MWEC processes to ensure compliance with the organization’s policies and with the guidelines set by relevant regulatory agencies.
• Demonstrate commitment to the organizations Values, Standards of Conduct, Standards of Care and Vision for Life principles.

Qualifications & Skills

• Bachelor’s degree or certification in Facilities Management, Engineering, or a related field (preferred).
• 5+ years of experience in facility or maintenance management, preferably in a healthcare or eye care setting.
• Experience with CMMS software for tracking maintenance tasks and asset management.
• Strong knowledge of optometric equipment maintenance and medical facility compliance.
• Project management experience, including vendor coordination and budget oversight.
• Ability to read and interpret technical manuals, schematics, and equipment specifications.
• Excellent…